Facilities Coordinator

Mostedge; NTR, Hyderabad, Vadodara; On-site; INR 450,000 - 700,000; Full time

Job summary

Mostedge is seeking a proactive Facilities Coordinator to oversee procurement, office operations, events, and vendor management across our India locations. You will coordinate supplies, negotiate contracts, manage access control, and ensure a safe, productive work environment.

The ideal candidate holds a related bachelor’s degree and has proven experience in facilities coordination, procurement, or event management, with strong communication and organizational skills.

Qualifications

• Bachelor's degree in Business Administration, Facilities Management or related field.
• Experience in facilities coordination, procurement or event management.
• Strong negotiation and vendor management skills.
• Excellent organizational and multitasking abilities.

Responsibilities

• Procurement Management: oversee purchasing of hardware, software, office furniture and supplies.
• Employee Events & Workplace Culture: plan and execute events and team-building activities.
• Facilities Maintenance & Security: ensure office cleanliness, coordinate external vendors, manage security protocols.
• Vendor & Contract Management: maintain vendor relationships and renew contracts.
• Office Environment Optimization: collaborate with leadership to address facility needs and enforce policies.

Skills

English

Hindi

Telugu

Vendor management

Negotiation

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Job description

Ideal candidate should be proficient in English, Hindi & Telugu and should be having excellent negotiation and people management skills.

Key Responsibilities:

• Procurement Management:
  • Oversee the purchasing of hardware, software, office furniture, and other supplies required for the office locations.
  • Negotiate contracts and vendor agreements to ensure the best value for products and services.
  • Maintain inventory records of office supplies, equipment, and furniture.
• Employee Events & Workplace Culture:
  • Plan, organize, and execute employee events, team-building activities, and office celebrations to enhance workplace morale and culture.
  • Ensure smooth coordination of event logistics, including catering, transportation, and venue bookings.
• Facilities Maintenance & Security:
  • Maintain the overall cleanliness and pristine condition of the office space, ensuring that all areas are well-organized and functional.
  • Manage and coordinate the services of external vendors for cleaning, maintenance, and repairs as necessary.
  • Oversee building security, ensuring access control protocols and safety measures are adhered to.
  • Liaise with security providers and ensure that emergency protocols are followed.
• Vendor & Contract Management:
  • Establish and maintain strong relationships with vendors and service providers.
  • Ensure that all service contracts (e.g., janitorial, HVAC, IT support) are up to date and manage renewals.
  • Regularly assess the quality of services received and take corrective actions as needed.
• Office Environment Optimization:
  • Collaborate with leadership and staff to identify and address facility needs, ensuring a comfortable and efficient workspace.
  • Maintain a safe and productive work environment by implementing and enforcing company policies and regulations related to the facility.

Qualifications:

• Bachelors degree in Business Administration, Facilities Management, or a related field (preferred).
• Proven experience in facilities coordination, procurement, or event management.
• Strong negotiation and vendor management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office management software and MS Office Suite (Excel, Word, PowerPoint).
• Exceptional communication and interpersonal skills, with the ability to work across all levels of the organization.
• Strong attention to detail and problem-solving skills.