Assistant Manager Facility Maintenance

Navlakha Management Services; Mumbai; Presencial; INR 1.200.000 - 2.000.000; Jornada completa

Descripción de la vacante

Navlakha Management Services is seeking a Facilities & Operations Manager in Mumbai to oversee corporate office infrastructure, including HVAC, electrical systems, and safety compliance. You will lead maintenance planning, vendor management, and space planning for a high-standard facility.

You will coordinate with engineering teams for PPM programs, manage budgets, and ensure regulatory compliance across safety, environmental, and building codes.

Formación

• Experience in managing corporate office infrastructure and utility systems.
• Experience in high-compliance/pharma environments is a plus.
• Strong vendor management, SLA/KPI setup, and contract negotiation.
• Proficiency in budgeting OPEX/CAPEX and in CAD layouts.

Responsabilidades

• Oversee day-to-day operations and maintenance planning for corporate office infrastructure.
• Implement 52-week preventive maintenance, predictive and breakdown maintenance.
• Monitor Building Management Systems to minimize downtime and ensure prompt repairs.
• Ensure compliance with statutory norms and safety regulations; conduct safety audits.
• Manage housekeeping, pantry, Cafeteria, pest control, and hygiene standards.
• Plan space management, office fit-outs, and maintain AutoCAD drawings and occupancy data.

Conocimientos

Facility management

Vendor management

Budgeting (OPEX/CAPEX)

Building systems knowledge (HVAC, BMS)

Compliance & safety

Contract negotiation

Herramientas

Excel

AutoCAD

Descripción del empleo

Job description:

Role Overview:

We are looking for a Facilities & Operations Manager with experience in managing corporate office infrastructure and utility systems (preferably within a high-compliance or pharmaceutical environment) to oversee day-to-day operations, maintenance schedules, statutory compliance, vendor management, and space planning while managing annualOPEX/CAPEX budgets.

Key Responsibilities:

1. Technical Operations & Engineering Maintenance (Hard Services)

• Manage the day-to-day functioning of critical corporate office infrastructure, includingHVAC systems, electrical panels, UPS, lifts, firefighting systems, DG sets, and plumbing.
• Implement a52-week Planned Preventive Maintenance (PPM)schedule, as well as predictive and breakdown maintenance in coordination with engineering teams.
• MonitorBuilding Management Systems (BMS)closely to ensure minimal utility downtime and prompt repairs.
• Conduct periodic inspections of all technical installations and maintain detailed maintenance logs for audits and compliance.

2. Soft Services, Hygiene & Workplace Aesthetics

• Supervise housekeeping, pantry, cafeteria, pest control, and horticulture services, ensuring strict maintenance and safety standards tailored to a pharmaceutical environment.
• Coordinate daily facility checklists, cleanliness audits, and monthly service quality reviews.
• Oversee the maintenance of office furniture, fixtures, lighting, signage, and overall aesthetic upkeep of the premises.
• Liaise with cafeteria vendors for equipment maintenance, hygiene audits, and strict food safety compliance.

3. Statutory Compliance, Health & Safety

• Ensure100% compliancewith all relevant statutory norms, including theShops and Establishment Act, Fire Safety Act, environmental regulations, and pollution control norms.
• Define and implementStandard Operating Procedures (SOPs)for equipment maintenance and hazardous waste disposal (electrical, mechanical, and plumbing).
• Conduct and document safety audits, risk assessments, and regular emergency mock drills in collaboration with HR and safety teams.
• Maintain up-to-date firefighting systems, alarms, extinguishers, emergency lighting, first-aid kits, and evacuation maps across all office areas.

4. Vendor Management & Procurement

• Identify, evaluate, and onboard specialized service providers for heavy utilities (lifts,HVAC, STP, transformers, DG sets, and UPS) and cafeteria services.
• Define clearService Level Agreements (SLAs)andKey Performance Indicators (KPIs)for all third-party maintenance vendors.
• Manage vendor performance using evaluation scorecards, ensuring timely contract renewals, compliance documentation, and payment processing.
• Adhere to company procurement policies and coordinate with the purchase team for vendor empanelment and periodic audits.

5. Financial Management, MIS & Sustainability

• Prepare and manage the annualOPEX (Operational) and CAPEX (Capital)budgets for the corporate office facility.
• Monitor consumption trends of electricity, water, and DG fuel to identify opportunities for operational expenditure optimization.
• Drive energy conservation and sustainability initiatives, includingLED retrofitting, water recycling, paper reduction, and digitalization projects.
• Present comprehensive monthlyMIS reportson costs, consumption trends, maintenance schedules, and improvement projects to senior management.

6. Space Management & Office Fit-outs

• Plan and execute space management activities, including seating layouts, workstation allocations, and internal team relocations.
• Coordinate with architects and contractors for office fit-outs, interior refurbishments, or infrastructure expansion projects.
• Maintain updatedAutoCAD drawings, space utilization reports, and real-time occupancy data.
• Ensure ergonomic standards in workplace design and furniture maintenance, and conduct life-cycle assessments for timely asset replacement.

Preferred Skills:

• Strong understanding of corporate facility management (both hard and soft services)
• Experience in statutory compliance, safety regulations, and government audits
• Knowledge of technical building systems (HVAC, DG sets, BMS, UPS)
• Strong vendor management, SLA definition, and contract negotiation skills
• Proficiency in annualOPEX/CAPEX budgeting, Excel, and AutoCAD layouts