Accounts Payable Associate

Delhivery; Gurugram District; On-site; INR 420,000 - 700,000; Full time

Job summary

Delhivery is seeking a detail-oriented Associate-Accounts Payable to support vendor payments with a focus on shipment-level reconciliation. You will verify invoices, match them with PO, POD/receiving records, freight bills, and vendor invoices, and resolve discrepancies.

You will maintain MIS, AP aging reports, and ensure timely payments while coordinating with vendors on payment statuses. The role requires 2–4 years in AP and ERP proficiency.

Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, Business Admin, or equivalent.
• 2–4 years in Accounts Payable, Finance Operations, Vendor Reconciliation, or Invoice Processing.
• Experience in Logistics, Supply Chain, Manufacturing, Retail, or E‑commerce preferred.
• Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, basic data reconciliation.
• Working knowledge of ERP/accounting systems such as SAP, Oracle, NetSuite, Dynamics 365, or similar.

Responsibilities

• Perform 3-way/4-way matching of Purchase Orders, POD/Receiving Records, Freight Bills, and Vendor Invoices.
• Verify shipment-wise billing details, quantities, rates, and charges; resolve discrepancies.
• Reconcile vendor statements, track outstanding invoices, notes, and discrepancies.
• Process vendor invoices in the ERP system with correct GL codes and cost-centre allocation; support weekly/bi-weekly payments.

Skills

3-way/4-way matching

MS Excel

Vendor coordination

Discrepancy resolution

Invoice verification

Education

Bachelor’s degree in Accounting/Finance/Commerce

Tools

SAP

Oracle

NetSuite

Dynamics 365

Job description

Associate Accounts Payable

Job Overview

We are looking for a detail-oriented Associate-Accounts Payable to support vendor payment operations with a focus on shipment-level reconciliation. The role involves invoice verification, matching vendor invoices with shipment and logistics documents, resolving discrepancies, and ensuring accurate and timely payments.

Key Responsibilities

1. Shipment-Level Reconciliation

• Perform 3-way/4-way matching of Purchase Orders, POD/Receiving Records, Freight Bills, and Vendor Invoices.
• Verify shipment-wise billing details, quantities, rates, and applicable charges.
• Identify discrepancies such as short shipments, damaged goods, price variances, overcharges, and duplicate billing.
• Coordinate with internal teams and vendors to resolve discrepancies.
• Track debit notes and credit memos for rejected, missing, or damaged items.

2. Vendor Reconciliation

• Reconcile vendor statements and open items at invoice and shipment level.
• Track outstanding invoices, deductions, and unallocated credits.
• Coordinate with vendors regarding invoice status, payment queries, and discrepancies.

3. Invoice Processing & Payments

• Verify and process vendor invoices in the ERP/accounting system.
• Ensure correct GL codes and cost-center allocation.
• Support weekly/bi-weekly payment processing as per agreed credit terms.
• Verify additional logistics charges such as freight, detention, demurrage, fuel surcharge, and customs-related charges.

4. MIS & Compliance

• Maintain accurate records and shipment-wise supporting documents for audit purposes.
• Prepare AP aging reports and track pending invoices/discrepancies.
• Ensure timely closure of open items and maintain proper documentation

Qualifications & Requirements

• Education: Bachelor's degree in Accounting, Finance, Commerce, Business Administration, or equivalent.
• Experience: 2-4 years of experience in Accounts Payable, Finance Operations, Vendor Reconciliation, or Invoice Processing.
• Experience in Logistics, Supply Chain, Manufacturing, Retail, or E-commerce will be preferred.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and basic data reconciliation.
• Working knowledge of ERP/accounting systems such as SAP, Oracle, NetSuite, Dynamics 365, or similar platforms.
• Basic understanding of POD, Freight Bills, Purchase Orders, Invoices, and logistics documentation.
• Strong attention to detail, analytical skills, and vendor coordination abilities.
• Good communication and problem-solving skills.