Accounts Payable Specialist

ACL Digital; Hyderabad; On-site; INR 600,000 - 840,000; Full time

Job summary

ACL Digital seeks an Accounts Payable Specialist to manage end-to-end AP processes, vendor inquiries, and expense reviews in Hyderabad. The role focuses on accurate invoice coding, timely payments, and maintaining strong vendor relationships.

The candidate should have 3–5 years of AP experience, strong Excel skills, and hands-on ERP knowledge (SAP/NetSuite/Oracle/Dynamics). The position supports month-end closings and audit preparations.

Qualifications

• 3–5 years of hands-on AP experience in a professional setting.
• Bachelor’s or Associate degree in Accounting/Finance or related field.
• Proven ERP experience (SAP/NetSuite/Oracle/Dynamics) and automated AP/expense systems.
• Advanced Excel skills (VLOOKUP, PivotTables, data filtering).

Responsibilities

• Process a high volume of vendor invoices with three-way matching.
• Prepare and execute weekly payments via ACH, wires, and checks.
• Reconcile vendor statements and resolve discrepancies.
• Audit employee expenses and enforce corporate expense policies.
• Assist month-end close with AP accruals and journal entries.
• Support annual 1099 processing and tax compliance reporting.
• Provide audit documentation and schedules for internal/external audits.

Skills

Accounts Payable

Vendor Management

Analytical Skills

Communication

Attention to detail

Education

Bachelor’s/Associate degree in Accounting/Finance

Tools

SAP

NetSuite

Oracle

Microsoft Dynamics

Concur

Bill.com

Job description

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. In this role, you will manage the end-to-end accounts payable cycle, ensuring all vendor invoices, employee expenses, and payments are processed accurately and efficiently. The ideal candidate has 3 to 5 years of hands-on AP experience, possess strong analytical skills, and can successfully manage vendor relationships while identifying opportunities for process improvements.

Key Responsibilities

• Invoice Processing: Review, verify, and accurately code a high volume of vendor invoices. Match invoices against purchase orders (POs) and receiving documents using three-way matching principles.
• Payment Execution: Prepare and execute weekly payment runs via ACH, wire transfers, and checks. Ensure all payments are authorized and processed within agreed credit terms to leverage early payment discounts.
• Vendor Management: Act as the primary point of contact for vendor inquiries. Reconcile vendor statements monthly, investigate discrepancies, and resolve billing or pricing conflicts professionally.
• Expense Management: Review and audit employee expense reports and corporate credit card statements. Ensure strict compliance with the internal company travel and entertainment policies.
• Month-End Close: Assist the accounting team with month-end closing activities. Prepare AP accruals, journal entries, and reconciliation of the AP aging ledger to the general ledger.
• Tax Compliance: Maintain accurate vendor onboarding records, including collecting and verifying Form W-9s. Assist with annual 1099 processing and compliance reporting.
• Audit Support: Provide necessary documentation, audit trails, and schedules for internal and external auditors during annual financial audits.

Required Qualifications & Skills

• Experience: 3 to 5 years of dedicated experience in an Accounts Payable or general accounting role.
• Education: Bachelor’s degree or Associate's degree in Accounting, Finance, or a related field (equivalent work experience will be considered).
• Software Proficiency: Strong hands-on experience with major ERP software (e.g., SAP, NetSuite, Oracle, Microsoft Dynamics) and automated AP/expense systems (e.g., Concur, Bill.com).
• Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data filtering).
• Core Competencies: High attention to detail, exceptional organizational skills, strong data entry speed, and excellent verbal/written communication skills.