Export Logistics, Operations and Documentation Executive

Novantus Agro Foods (India) Private Limited; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Novantus Agro Foods (India) Private Limited is seeking an Export Logistics, Operations & Documentation Executive to drive end-to-end international shipments and ensure compliance with export regulations. This role coordinates cross-functional teams across sales, procurement, production, warehouse, and finance to guarantee timely shipments, accurate documentation, and smooth customs clearance.

The ideal candidate will bring hands-on export logistics experience, strong attention to detail, and

Qualifications

• Hands-on experience in export logistics and documentation.
• Ability to coordinate with multiple stakeholders in a fast-paced environment.
• Attention to detail and audit-ready documentation.

Responsibilities

• Plan and coordinate export shipments across sea and air freight.
• Manage end-to-end logistics from origin to destination.
• Prepare and review export documents (invoices, packing lists, shipping bills, BLs, airway bills, origin certificates).
• Ensure adherence to Indian export regulations and DGFT guidelines.
• Coordinate with freight forwarders, customs brokers, shipping lines, airlines, and transport providers.
• Handle LC-related documentation where applicable.
• Track shipments and resolve delays, discrepancies, and clearance issues.
• Collaborate with sales, procurement, production, warehouse, and finance for timely shipments.
• Monitor logistics costs and identify efficiency improvements.
• Maintain accurate ERP records and audit-ready documentation.

Skills

Export logistics

Documentation

Stakeholder management

Regulatory compliance

Tools

ERP systems

Job description

We are looking for an Export Logistics, Operations & Documentation Executive to support the efficient execution of international shipments and ensure full compliance with export regulations and trade requirements.

This role plays a key part in coordinating end-to-end export activities, ensuring accuracy of documentation, and maintaining alignment between commercial, logistics, and operational teams.

Key responsibilities include:

• Planning and coordinating export shipments across sea and air freight
• Managing end-to-end logistics operations from origin to destination
• Preparing and reviewing export documentation including commercial invoices, packing lists, shipping bills, bills of lading, airway bills, and certificates of origin
• Ensuring compliance with Indian export regulations, DGFT guidelines, and international trade requirements
• Coordinating with freight forwarders, customs brokers, shipping lines, airlines, and transport providers
• Managing documentation related to Letters of Credit (LC), where applicable
• Tracking shipments and proactively resolving operational issues such as delays, documentation discrepancies, and customs clearance challenges
• Collaborating with sales, procurement, production, warehouse, and finance teams to ensure timely shipment execution
• Monitoring logistics costs and identifying opportunities to improve efficiency and reduce delays
• Maintaining accurate records in ERP systems and ensuring audit-ready documentation

The ideal candidate brings hands-on experience in export logistics and documentation, strong attention to detail, and the ability to manage multiple stakeholders in a fast-paced, deadline-driven environment.

This role contributes directly to improving operational efficiency, strengthening compliance, and ensuring reliable delivery performance across international markets.

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