Export Logistic | Chemical Manufacturing | Santacruz (East) - Mumbai

Adecco India; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Adecco India is seeking an experienced export logistics professional to manage day-to-day shipments from EOU and SEZ manufacturing units. A large share of these shipments are hazardous chemicals, requiring strict safety and compliance focus.

You will coordinate with internal teams and logistics partners, track schedules, and ensure DG, GST, Incoterms and export incentives are correctly applied while optimizing cost and safety across sea and air shipments.

Responsibilities

• Plan and carry out sea and air export shipments with Sales, Production, Planning, Stores, QA and Customer Service.
• Arrange freight bookings, containers, transportation and customs clearance.
• Handle factory stuffing and self-sealing in line with the permission conditions.
• Track vessel and flight schedules, cut-offs and shipment progress, and inform stakeholders of any changes.
• Resolve booking issues, delays and documentation problems.
• Handle hazardous chemical exports by sea and air safely and in line with the applicable dangerous goods rules.
• Read Safety Data Sheets (SDS), especially the UN number, hazard class, packing group and marine pollutant status.
• Check that packaging is UN-approved and that marking, labelling and placarding are correct.
• Prepare and check DG declarations and other hazardous cargo documents before submission.
• Get DG approvals from shipping lines and airlines in advance, and plan around port, terminal, vessel and aircraft restrictions.
• Check segregation and compatibility when hazardous products are shipped together or with non-hazardous cargo.
• Handle export procedures for both EOU and SEZ units.
• Make sure shipments follow the unit's approval conditions and applicable procedures.
• Coordinate with plant teams, customs brokers and the relevant authorities.
• Keep up to date with relevant Customs, DGFT, SEZ and GST changes, and flag anything that affects operations.
• Review invoices, packing lists, shipping bill checklists and BL/AWB drafts.
• Make sure quantities, values, HS codes, consignee details, Incoterms and SDS details match across all documents.
• Ensure correct declarations on export documents, including the scheme (EOU/SEZ), LUT, self-sealing details and export incentives such as RoDTEP.
• Coordinate Certificates of Origin, insurance and other shipment requirements.
• Follow up for final shipping documents and proof-of-export records.
• Apply basic GST knowledge to export transactions and work with Finance on invoicing, e-way bills and refund records.
• Use Incoterms to decide responsibility for freight, insurance, delivery and customs.
• Check customer terms against freight quotations and shipping instructions before confirming arrangements.
• Get and compare freight quotations, including DG surcharges, and support negotiations.
• Check vendor invoices against agreed rates, Incoterms and the services actually provided.
• Understand debit and credit entries, vendor balances, advances and debit/credit notes.
• Find incorrect or duplicate charges and follow up on pending credits.
• Work with Finance on invoice processing, vendor reconciliation and payment follow-up.
• Avoid unnecessary detention, demurrage and storage charges.
• Prepare SAP-based sales, pending-order and freight-cost reports.
• Maintain shipment trackers and pending-action lists.
• Keep shipment records ready for audits, reconciliations and management reviews.
• Suggest practical improvements to reduce delays and errors.

Job description

We are looking for an experienced export logistics professional to handle shipments from our EOU and SEZ manufacturing units. A large share of these shipments are hazardous chemicals. The person will manage day-to-day exports, work closely with internal teams and logistics partners, and understand how shipment decisions affect safety, compliance and cost.

Key Responsibilities

Export Operations

• Plan and carry out sea and air export shipments with Sales, Production, Planning, Stores, QA and Customer Service.
• Arrange freight bookings, containers, transportation and customs clearance.
• Handle factory stuffing and self-sealing in line with the permission conditions.
• Track vessel and flight schedules, cut-offs and shipment progress, and inform stakeholders of any changes.
• Resolve booking issues, delays and documentation problems.

Hazardous Cargo (DG) Shipments

• Handle hazardous chemical exports by sea and air safely and in line with the applicable dangerous goods rules.
• Read Safety Data Sheets (SDS), especially the UN number, hazard class, packing group and marine pollutant status.
• Check that packaging is UN-approved and that marking, labelling and placarding are correct.
• Prepare and check DG declarations and other hazardous cargo documents before submission.
• Get DG approvals from shipping lines and airlines in advance, and plan around port, terminal, vessel and aircraft restrictions.
• Check segregation and compatibility when hazardous products are shipped together or with non-hazardous cargo.

EOU / SEZ Compliance

• Handle export procedures for both EOU and SEZ units.
• Make sure shipments follow the unit's approval conditions and applicable procedures.
• Coordinate with plant teams, customs brokers and the relevant authorities.
• Keep up to date with relevant Customs, DGFT, SEZ and GST changes, and flag anything that affects operations.

Documentation and Export Incentives

• Review invoices, packing lists, shipping bill checklists and BL/AWB drafts.
• Make sure quantities, values, HS codes, consignee details, Incoterms and SDS details match across all documents.
• Ensure correct declarations on export documents, including the scheme (EOU/SEZ), LUT, self-sealing details and export incentives such as RoDTEP.
• Coordinate Certificates of Origin, insurance and other shipment requirements.
• Follow up for final shipping documents and proof-of-export records.

GST and Incoterms

• Apply basic GST knowledge to export transactions and work with Finance on invoicing, e-way bills and refund records.
• Use Incoterms to decide responsibility for freight, insurance, delivery and customs.
• Check customer terms against freight quotations and shipping instructions before confirming arrangements.

Freight Costs and Accounting

• Get and compare freight quotations, including DG surcharges, and support negotiations.
• Check vendor invoices against agreed rates, Incoterms and the services actually provided.
• Understand debit and credit entries, vendor balances, advances and debit/credit notes.
• Find incorrect or duplicate charges and follow up on pending credits.
• Work with Finance on invoice processing, vendor reconciliation and payment follow-up.
• Avoid unnecessary detention, demurrage and storage charges.

Reporting

• Prepare SAP-based sales, pending-order and freight-cost reports.
• Maintain shipment trackers and pending-action lists.
• Keep shipment records ready for audits, reconciliations and management reviews.
• Suggest practical improvements to reduce delays and errors.