Export Documentation Specialist

Mantras2success Consultants; Ahmedabad District; On-site; INR 450,000 - 650,000; Full time

Job summary

Mantras2success Consultants in Ahmedabad is seeking an Export Documentation Specialist to manage export documents, invoices, packing lists, and shipping paperwork. You will coordinate with customers, freight forwarders, and CHA to ensure timely shipments.

The role also involves maintaining CRM records, supporting international sales, and ensuring compliance of export documentation while collaborating with warehouse teams for dispatch.

Qualifications

• Bachelor's degree in Commerce, Business Administration, or International Trade (preferred).
• 2-5 years of experience in export documentation, export operations, or a similar role.
• Experience in export documentation and shipping procedures.
• Proficiency with MS Office (Excel, Word, Outlook) and CRM software.

Responsibilities

• Prepare and verify export invoices, packing lists, shipping documents, and other export-related paperwork.
• Coordinate with international customers, freight forwarders, CHA, and internal teams for smooth shipment execution.
• Handle export order processing, documentation, sample dispatches, and customer follow-ups.
• Maintain and update CRM records, export orders, shipment status, and customer communications.
• Coordinate with the warehouse/production team to ensure timely dispatch of shipments.
• Generate reports related to export orders, pending shipments, and customer follow-ups.
• Ensure proper filing and compliance of all export documentation.

Skills

Export documentation experience

Coordination & communication

Organizational skills

Education

Bachelor's degree in Commerce/Business Administration/International Trade

Tools

MS Excel

MS Word

MS Outlook

CRM software

Job description

Export Documentation Specialist

Location: Odhav GIDC, Ahmedabad

Job Description

We are looking for an Export Documentation Specialist to manage export documentation and provide back-office support for international sales operations. The role involves coordinating with customers, freight forwarders, and CHA, ensuring timely shipment processing, maintaining CRM records, and handling export-related documentation.

Key Responsibilities

• Prepare and verify export invoices, packing lists, shipping documents, and other export-related paperwork.
• Coordinate with international customers, freight forwarders, CHA, and internal teams for smooth shipment execution.
• Handle export order processing, documentation, sample dispatches, and customer follow-ups.
• Maintain and update CRM records, export orders, shipment status, and customer communications.
• Coordinate with the warehouse/production team to ensure timely dispatch of shipments.
• Generate reports related to export orders, pending shipments, and customer follow-ups.
• Ensure proper filing and compliance of all export documentation.

Required Skills

• Experience in export documentation and shipping procedures.
• Good knowledge of MS Excel, Word, Outlook, and CRM software.
• Strong coordination, communication, and follow-up skills.
• Good organizational skills with attention to detail.

Qualification

• Bachelor's Degree in Commerce, Business Administration, or International Trade (preferred).
• 2 - 5 years of experience in export documentation, export operations, or a similar role.

Best Regards,

Ritiksha Prajapati
Contact: [phone]