Exim Documentation Executive

Unique Sun Power; Surat; On-site; INR 350,000 - 600,000; Full time

Job summary

Unique Sun Power in Gujarat seeks an EXIM Executive to manage export/import operations, coordinating with CHA, freight forwarders, banks and internal teams for timely shipments.

You will prepare shipping documents, monitor shipments, handle LC/e-BRC, maintain EXIM records, and ensure DGFT/compliance. Eligibility: B.Com/BBA/any graduate; 2–5 years in EXIM ops.

Qualifications

• 2–5 years in EXIM operations or documentation preferred.
• Knowledge of DGFT, ICEGATE, Customs regulations, and Foreign Trade Policy & Payment.
• Understanding of HS/Codes and Incoterms.

Responsibilities

• Handle day-to-day export and import operations, including documentation and shipment coordination.
• Prepare and verify export/import documents such as Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Airway Bills, and Certificates of Origin.
• Coordinate with customs brokers, freight forwarders, shipping lines, transporters, and banks for smooth shipment execution.
• Maintain EXIM records and prepare periodic reports for management.
• Follow up on import consignments, delivery timelines, and vendor documentation.

Skills

Export docs

DGFT regulations

HSN codes

Incoterms

CHA coordination

LC / e-BRC

ERP proficiency

MS Excel

MS Word / Email

Attention to detail

Negotiation

Education

B.Com / BBA / Any Graduate

Diploma in Export-Import Management

Tools

ERP software

MS Excel

Job description

Job Description EXIM Executive

Department: Export & Import (EXIM)

Designation: Executive Export & Import

Industry: Solar PV Module Manufacturing / Renewable Energy

Job Responsibilities

1. Handle day-to-day export and import operations, including documentation and shipment coordination.
2. Prepare and verify export/import documents such as Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Airway Bills, and Certificates of Origin.
3. Coordinate with customs brokers (CHA), freight forwarders, shipping lines, transporters, and banks for smooth shipment execution.
4. Manage export/import documentation as per DGFT, Customs, and other applicable regulatory requirements.
5. Coordinate with the logistics, purchase, sales, accounts, and warehouse departments.
6. Track shipment status, delivery schedules, customs clearance, and container movement.
7. Handle Letter of Credit (LC), Bank Realisation Certificate (e-BRC), and export payment documentation, wherever applicable.
8. Maintain records of export/import transactions, shipping costs, freight bills, and related expenses.
9. Assist in preparing and verifying documents for customs clearance and duty-related procedures.
10. Follow up on import consignments, delivery timelines, and vendor documentation.
11. Ensure timely submission of shipping documents to banks, customers, and relevant authorities.
12. Maintain EXIM records and prepare periodic reports for management.

Required Skills

• Strong knowledge of Export & Import documentation and procedures.
• Knowledge of DGFT, ICEGATE, Customs regulations, and Foreign Trade Policy & Payment.
• Understanding of HS Codes/HSN Codes and Incoterms.
• Experience in coordinating with CHA, freight forwarders, shipping lines, and transporters.
• Knowledge of Commercial Invoice, Packing List, Shipping Bill, Bill of Entry, BL/AWB, and Certificate of Origin.
• Basic understanding of LC, e-BRC, IDPMS/EDPMS, and export payment documentation.
• Proficiency in MS Excel, MS Word, email, and ERP software.
• Strong communication, coordination, and negotiation skills.
• Excellent documentation accuracy, record management, and follow-up skills.
• Ability to manage multiple shipments and meet deadlines.

Candidate Requirements

• Qualification: B.Com / BBA / Any Graduate; Diploma in Export-Import Management preferred.
• Experience: 2 to 5 years in EXIM operations or documentation preferred.
• Industry Preference: Manufacturing, solar, electrical, engineering, or international trading.
• Job Type: Full-time

These responsibilities and skills reflect common EXIM documentation and customs-coordination

Contact Details :

Mobile Number :[phone]

Email : [e-mail]