Executive - Visa

Holiday Tribe; Gurugram District; On-site; INR 240,000 - 300,000; Full time

Job summary

Holiday Tribe is seeking a proactive Visa Executive to manage day-to-day visa operations for travellers. The role covers document processing, e-visas, arrival cards, vendor follow-ups, and CRM updates.

The ideal candidate has 0–1 year in visa operations or travel roles, strong communication, and the ability to manage multiple applications with deadlines. Proficiency in Excel/Google Sheets and email is essential.

Qualifications

• 0–1 year of experience in Visa Operations, Travel & Tourism or a similar role.
• Good communication and coordination skills.
• Comfortable managing multiple applications and timelines.
• Knowledge of Excel/Google Sheets and email communication.
• Willingness to learn different visa processes.

Responsibilities

• Process e-visa applications for destinations such as Dubai, Bali and other applicable destinations.
• Coordinate with visa vendors for applications, requirements and status updates.
• Complete arrival cards and other pre-travel formalities within timelines for travelling guests.
• Coordinate with guests regarding missing documents and visa-related requirements.
• Update the visa status, invoices, and relevant details in the CRM.
• Maintaining Vendor Leisure and coordinating with finance team for vendor payment release.

Skills

Communication skills

Coordination skills

Time management

Excel/Google Sheets

Documentation/visa knowledge

Tools

CRM

Vendor management

Job description

Holiday Tribe is a travel-tech company headquartered in Gurugram. Backed by leading VC firms like Powerhouse Ventures and GSF, and having recently raised pre-series A funding, we are growing rapidly and setting the stage for the next phase of scale. We specialize in curated leisure travel experiences across 30+ global destinations, combining deep human expertise with a bold vision of building cutting-edge AI and technology that will transform how Indians plan and experience their holidays. Recognised as the Emerging Holiday Tech Company at the India Travel Awards 2023, we’ve also partnered with international tourism boards to bring world-class experiences to Indian travellers. At our core, we are a fun, performance-driven workplace on a mission to build the next big thing in travel — making holiday planning faster, smarter, and unforgettable.

Role Overview

We are looking for a Visa Executive to support day-to-day visa operations, primarily focusing on documentation, application processing, e-visas, arrival cards, vendor follow-ups and leisure maintenance,

Key Responsibilities

• Process e-visa applications for destinations such as Dubai, Bali and other applicable destinations.
• Coordinate with visa vendors for applications, requirements and status updates.
• Complete arrival cards and other pre-travel formalities within timelines for travelling guests.
• Coordinate with guests regarding missing documents and visa-related requirements.
• Update the visa status, invoices, and relevant details in the CRM.
• Maintaining Venodr Leisure and coordinating with finance team for vendor payment release.

Candidate Profile

• 0–1 year of experience in Visa Operations, Travel & Tourism or a similar role.
• Good communication and coordination skills.
• Comfortable managing multiple applications and timelines.
• Knowledge of Excel/Google Sheets and email communication.
• Willingness to learn different visa processes.