Executive/Sr Executive Visa Operations

Journey Partner; Kolkata District; On-site; INR 300,000 - 500,000; Full time

Job summary

Journey Partner in Kolkata urgently seeks an Executive/Sr Executive Visa Operations to manage end-to-end visa processing for multiple destinations. You will verify documents, fill applications, schedule appointments, and coordinate with consulates and visa centers while guiding clients through requirements.

You will maintain accurate records, generate routine reports, and collaborate with the travel operations team to align visa timelines with itineraries.

Qualifications

• Strong visa operations and documentation skills across different country requirements.
• Excellent client communication and prompt query responses.
• Solid administrative and organizational abilities, including data entry and record-keeping.
• Experience with visa processing or travel operations preferred.
• Academic background in travel and tourism or business preferred.

Responsibilities

• Manage end-to-end visa processing for multiple destinations.
• Verify documents and complete application forms.
• Schedule appointments with consulates and visa centers.
• Maintain accurate records and generate reports.
• Coordinate with internal teams and external partners to meet timelines.

Skills

Visa operations

Documentation

Client communication

Data entry

Record-keeping

Office software

Attention to detail

Education

Diploma in Travel & Tourism or related field

Job description

Company Description

Journey Partner, established in November 2021, is a growing travel services company serving clients across India and around the world. The organization designs and manages international and domestic tours, travel solutions, and MICE (Meetings, Incentives, Conferences, Exhibitions) requirements for a diverse customer base. Journey Partner has delivered services across India, from Jammu & Kashmir and Rajasthan to Karnataka, Kerala, Tamil Nadu, Andaman & Nicobar Islands, the Eastern/North Eastern states, and Gujarat. Internationally, it has supported travel to destinations across South East Asia, the Middle East, Europe, the USA, and Africa, including countries such as Japan, Singapore, Vietnam, Malaysia, Thailand, UAE, Türkiye, the UK, and many more. The company focuses on reliable, customer-centric travel planning and efficient operational support.

Role Description

The Executive/Sr Executive Visa Operations role is a full-time, on-site position based in Kolkata. The role involves managing end-to-end visa processing for multiple destinations, including document verification, application form filling, appointment scheduling, and coordination with consulates, embassies, and visa centers. The professional will communicate with clients to collect necessary information, provide guidance on visa requirements, and track application status to ensure timely completion. Daily responsibilities include maintaining accurate records, updating internal systems, preparing reports, and collaborating with the travel operations team to align visa timelines with travel itineraries. The role also requires staying updated on changing visa regulations, resolving operational issues, and delivering responsive, service-oriented support to clients.

Qualifications

• Strong visa operations and documentation skills, including handling different country requirements, verifying documents, and managing application forms.
• Proficiency in client communication and customer service, with the ability to explain visa processes clearly and respond promptly to queries.
• Solid administrative and organizational skills, including data entry, record-keeping, and managing multiple files and deadlines simultaneously.
• Comfort with using computers and basic office software (e.g., email, spreadsheets, word processing) and internal travel/visa management systems.
• Attention to detail and accuracy, especially in reviewing documents and completing applications to minimize errors and rejections.
• Ability to work collaboratively with internal teams and external stakeholders such as visa centers, consulates, and partner agencies.
• Previous experience in visa processing, travel operations, or related travel industry roles is highly beneficial.
• Relevant academic background such as a diploma or degree in travel and tourism, business administration, or a related field is preferred.
• Willingness to work from the Kolkata office on a full-time basis and adapt to changing visa rules and destination requirements.