Executive/Sr. Executive

Onesea Solutions Pte Ltd; Maharashtra; On-site; INR 450,000 - 750,000; Full time

Job summary

ONESEA SHIP MANAGEMENT PRIVATE LIMITED seeks a Senior Executive – Personnel Management Team to support day-to-day administration for assigned vessels, including crew scheduling, travel coordination, joining/sign-off, and verification of crew certificates.

You will liaise with seafarers on contracts, maintain crew records in the ERP, and guide junior Executives; ensure compliance with RPSL and flag state requirements, and assist in audits.

Qualifications

• Graduate in any discipline.
• Minimum 3 years of crewing/administration experience.
• Strong knowledge of RPSL and crew documentation.
• Good communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Ability to work under deadlines.

Responsibilities

• Handle day-to-day administration for assigned vessels, including crew scheduling and joining/sign-off.
• Verify crew documents, medical reports, visas, and deployment paperwork.
• Liaise with seafarers on contracts and queries; escalate issues as needed.
• Maintain accurate crew records and real-time ERP data.
• Coordinate travel desk for flight bookings and port agent arrangements.
• Support in crew relief planning and availability trackers.
• Mentor junior Executives within the team.
• Assist in preparation of routine reports, trackers, and checklists.

Skills

Communication skills

Interpersonal skills

Attention to detail

Education

Graduate degree

Tools

Microsoft Office

Job description

The Senior Executive – Personnel Management Team supports the Deputy Manager of ONESEA SHIP MANAGEMENT PRIVATE LIMITED in handling day-to-day administration for the assigned vessels. This role includes crew scheduling, travel coordination, joining/sign-off formalities, and verification of crew certificates and documentation. The Senior Executive liaises directly with seafarers on contract terms and queries, maintains accurate crew records, and guides junior Executives within the team.

Primary Responsibilities:

• Handles day-to-day administration for assigned vessels, including crew scheduling, travel coordination, and joining/sign-off formalities.
• Verifies crew certificates, medical fitness reports, visas, and other joining documents prior to deployment.
• Liaises directly with seafarers on contract terms, allotments, and queries; escalates unresolved issues to the Deputy Manager.
• Maintains accurate records and updates the crew management system (ERP) in real time.
• Coordinates with the travel desk/agents for flight bookings and port agent arrangements for crew changes.
• Supports the Deputy Manager in crew relief planning and maintaining crew availability trackers.
• Guides and reviews the day-to-day work of junior Executive within the team.
• Assists in preparation of routine reports, trackers, and checklists as directed by the Deputy Manager.

Compliance:

• Ensures assigned crew documentation complies with RPSL, STCW, and flag state requirements prior to joining.
• Supports the Deputy Manager in readiness for internal and external audits.

Requirements:

• Graduate in any discipline.
• Minimum 3 years of experience in crewing/ administration.
• Strong working knowledge of RPSL and crew documentation requirements.
• Good communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Attention to detail and ability to work to deadlines.

Additional Desired Qualifications:

• Prior experience mentoring or guiding junior team members.
• Familiarity with container vessel crewing requirements.

Job Demands and/or Physical Requirements:

• Able to work under pressure during peak crew-change periods.
• Must be available to respond to urgent crew matters outside standard hours when required.