Executive - Marine Support

Synergy Maritime; Pune District; On-site; INR 550,000 - 850,000; Full time

Job summary

Synergy Maritime in Pune, India, seeks a results-driven Marine Operations professional to support vessel scheduling, cargo coordination, and regulatory compliance. You will help ensure safe, efficient operations across our fleet and coordinate with ship masters, port authorities, and external partners.

Ideal candidates have 1–3 years in marine operations, strong communication, and proficiency with MS Office and maritime software.

Qualifications

• Experience in marine operations or related field (1–3 years).
• Strong communication and negotiation skills.
• Proficiency in MS Office and maritime software is a plus.

Responsibilities

• Coordinate vessel schedules to optimize efficiency and on-time performance.
• Coordinate cargo loading/discharging with port authorities and agents.
• Manage relationships with ship masters, port authorities, and logistics providers.

Skills

Communication

Negotiation

Time management

Organizational skills

Interpersonal skills

Tools

Microsoft Office Suite

Maritime software

Job description

Job Summary:

We are seeking a highly motivated and results-orientedindividual to join our dynamic Marine Operations team. In this role, you willplay a critical part in ensuring the smooth, efficient, and safe operation ofour vessels. You will be responsible for a wide range of tasks, from vesselscheduling and cargo coordination to liaising with external partners andensuring regulatory compliance.

Job Purpose:

• To assist Marine Superintendents with all operational and technical related matters. Maintain and review operational and the QHSE related documents and other documentation from vessels.
• Effective maintenance of records, documentation and arranging inspections in timely manner which ensures to satisfy the clients and compliance with company policies.
• Collect the relevant data and prepare the KPI as per the client requirements.

Roles & Responsibilities:

Vessel Scheduling and Optimization:

• Coordinate vessel schedules to optimize efficiency and on-time performance.
• Analyze data and identify opportunities for improvement in scheduling.
• Track vessel movements and maintain clear communication with all stakeholders.

Cargo Coordination and Management:

• Work closely with port authorities, terminal operators, and shipping agents to ensure timely cargo loading and discharging.
• Monitor cargo flow and identify potential disruptions.
• Prepare and maintain accurate cargo documentation.

Liaison and Relationship Management:

• Build and maintain strong relationships with internal and external stakeholders, including ship masters, port authorities, and logistics providers.
• Act as the primary point of contact for all marine operations inquiries.
• Effectively negotiate and resolve any issues that may arise.

Regulatory Compliance:

• Stay up-to-date on all relevant maritime regulations and ensure company adherence.
• Assist with the development and implementation of safety procedures.
• Participate in audits and inspections.

Data Management and Reporting:

• Collect, analyze, and interpret marine operations data.
• Prepare reports and presentations to communicate key performance indicators (KPIs).
• Identify trends and opportunities for improvement.

Key Result Areas:

• Vessel Monitoring
• QHSE Documentation (monthly reports from vessels)
• Voyage Documentation
• KPI
• MR
• Timeline
• Owners monthly report
• PSC Checks
• Shippalm Monitoring
• Updating Q88 / HVPQ / Crew matrix (vessel trading documents)
• Arranging external audit
• Arranging Flag State Inspection
• Arranging third party inspection
• Maintaining Hot work and risk assessments from vessel
• Follow-up of campaigns sent to vessel
• Vessel Takeover
• Processing eye-share invoices for FSI, external audit, voyage documents and others

Qualifications:

• Sailed as Deck Cadet, 3rd officer/ 2nd officer.
• 1 to 3 years of experience in marine operations or a related field.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in Microsoft Office Suite and maritime software (a plus).
• Ability to work independently and as part of a team.
• Excellent time management and organizational skills.