Executive Secretary to the Managing Director

Alchemist Marketing & Talent Solutions; Mumbai; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Dynamic, non-boring culture

Opportunities for collaboration

Office parties

Job summary

A marketing firm is seeking a young enthusiastic professional to serve as the secretary to the Managing Director. This role blends administrative excellence with analytical thinking. Responsibilities include managing the MD's calendar, coordinating travel, and supporting strategic projects. Candidates with a Bachelor's degree and strong communication skills are encouraged to apply. The firm offers a dynamic culture with opportunities for collaboration.

Qualifications

• Fresh graduates welcome; 0-2 years of experience recommended.
• Prior experience in an advertising or media company is helpful but not required.
• Comfortable working under pressure and managing multiple tasks with tight deadlines.

Responsibilities

• Manage the MD’s calendar in coordination with the EA.
• Coordinate travel and logistics for the Managing Director.
• Maintain confidentiality when handling sensitive information.

Skills

Strong communication and presentation skills

Ability to work with numbers

Time management

Education

Bachelor's degree

Job description

Overview

We are seeking a young enthusiastic professional to serve as the secretary to the Managing Director at Alchemist. This role blends administrative excellence with analytical thinking and goes beyond traditional secretarial responsibilities.

In tandem with the EA & Head of Corporate Strategy at Alchemist, you will help ensure the MD's office runs seamlessly and support in breaking down strategic projects into actionable components.

Responsibilities

• Executive & Administrative Support: Manage the MD’s calendar in coordination with the EA, ensuring optimal scheduling of meetings, reviews, and travel.
• Coordinate travel and logistics including travel itineraries for the Managing Director.
• Prepare and route correspondence and relevant documents to external and internal stakeholders on behalf of the MD.
• Handle smaller tactical tasks of the MD.
• Act as an in-house concierge for top executives of the company.
• Collaborate with the EA and the MD in helping conduct national-level events of the company.
• Maintain confidentiality and discretion when handling confidential and sensitive information.

• Strategic & Analytical Support: Support the EA and the MD on strategic initiatives by working on defined modules of a larger project.
• Assist in preparation of financial and operational data and performance tracking sheets.
• Prepare reading material and notes for meetings along with the EA and/or the MD.

Qualifications & Skills

• Bachelor\'s degree (minimum). Fresh graduates welcome; 0-2 years of experience recommended. Candidates with extensive experience will not be considered.
• Prior experience in an advertising or media company is helpful but not required.
• Strong communication and presentation skills.
• Ability to work with numbers, reports and presentations.
• Comfortable working under pressure and managing multiple tasks with tight deadlines.
• Good sense of humor and a can-do attitude.

About Alchemist Marketing Solutions

Alchemist is a 360-degree marketing firm offering through-the-line solutions with a strategic edge. We partner with brands to solve problems across Strategy, Communication, Media Management, Creative Services, Events & Activation, Digital Marketing, and Turnkey Orchestration & IP. We have worked with brands like HDFC Capital, L\'Oreal, Castrol, American Express, DLF, Nokia, and Samsung, among others.

Culture & What We Offer

We offer a dynamic, non-boring culture with opportunities to collaborate across functions in a playful environment where hierarchies exist mostly on paper. You can reach out to anyone for help, and office parties are a valued part of our culture.