Executive Assistant To Managing Director

Triveni Enterprises; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Triveni Enterprises in Bengaluru is seeking an Executive Assistant to the Managing Director. The role focuses on direct executive support, managing calendars, coordinating meetings, and handling confidential information with discretion.

You will prepare presentations and MIS-like summaries, coordinate travel, and liaise with internal teams and external stakeholders. The position requires independence, multi-tasking, and a proactive approach in a fast-paced environment.

Qualifications

• Experience supporting MDs/CEOs/ directors or senior management.
• Experience in manufacturing, trading, corporate, or business environments is an advantage.
• Willingness to travel as required.

Responsibilities

• Provide direct executive support to the Managing Director in day-to-day activities.
• Manage the MD's calendar, appointments, meetings, and schedules.
• Coordinate meetings with internal teams, clients, vendors, and stakeholders.
• Prepare meeting agendas, notes, presentations, and reports as required.
• Maintain confidential and sensitive business information with discretion.
• Track tasks and ensure timely follow-up on commitments.
• Coordinate with departments to obtain updates and close pending matters.
• Assist the MD in meetings, reviews, and discussions; handle correspondence.

Skills

Executive Coordination

Calendar Management

Communication

Follow-up & Task Tracking

MS Office

Documentation

Travel Coordination

Stakeholder Management

Confidentiality

Time Management

Problem Solving

Tools

MS Office

Job description

About the Role

We are looking for a highly organized, proactive, and responsible Executive Assistant to the Managing Director. The candidate will work closely with the MD and will be responsible for managing day-to-day executive coordination, follow-ups, scheduling, communication, documentation, and other business-related activities.

This is a direct-reporting role to the Managing Director and requires a candidate who can handle confidential information, work independently, prioritize multiple tasks, and ensure timely execution of responsibilities.

Key Responsibilities

• Provide direct executive support to the Managing Director in day-to-day business activities.
• Manage the MD's calendar, appointments, meetings, and schedules.
• Coordinate meetings with internal teams, clients, vendors, business associates, and other stakeholders.
• Prepare meeting agendas, notes, presentations, reports, and other documents as required.
• Maintain confidential and sensitive business information with utmost discretion.
• Track important tasks, commitments, and action items assigned by the MD and ensure timely follow-up.
• Coordinate with various departments to obtain updates and ensure closure of pending matters.
• Assist the MD in business meetings, reviews, presentations, and discussions.
• Handle correspondence, emails, calls, and communication on behalf of the MD when required.
• Conduct research and compile relevant information to support business decisions and management discussions.
• Prepare MIS reports, summaries, trackers, and presentations as required.
• Coordinate travel arrangements including flights, hotels, transportation, itineraries, and meeting schedules.
• Accompany the MD on business travel whenever necessary.
• Maintain proper records and documentation of important meetings and business activities.
• Handle any additional assignments or special projects entrusted by the Managing Director.

Candidate Profile

The ideal candidate should be:

• Highly organized and detail-oriented.
• Excellent in verbal and written communication.
• Proactive, dependable, and capable of working independently.
• Comfortable working directly with senior management.
• Good at follow-ups, coordination, and task management.
• Able to handle multiple priorities and work in a fast-paced environment.
• Professional in appearance, communication, and conduct.
• Capable of maintaining strict confidentiality and discretion.
• Flexible with working hours and willing to travel whenever required.
• Strong in MS Office, particularly Excel, Word, PowerPoint, and Outlook/Email.

Qualification & Experience

• Candidates with experience working directly with MDs, CEOs, Directors, or senior management will be preferred.
• Prior experience in manufacturing, trading, corporate, or business environments will be an advantage.
• Travel: Willingness to travel as and when required

Key Skills

Executive Coordination | Calendar Management | Communication | Follow-up & Task Tracking | MS Office | Documentation | Travel Coordination | Stakeholder Management | Confidentiality | Time Management | Problem Solving

What We Offer

• Direct exposure to the Managing Director and senior management.
• Opportunity to work closely on business operations and strategic initiatives.
• A dynamic and high-responsibility role with significant learning opportunities.
• Exposure to multiple functions and business stakeholders.