Executive Secretary To Managing Director

Thejo Engineering ltd, Chennai; Chennai District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Thejo Engineering ltd in Chennai seeks an experienced Executive Secretary to MD/CEO/Senior Management for seamless office management, calendar upkeep, travel planning, and stakeholder liaison. The role requires coordinating meetings, preparing MOMs, and handling confidential information with discretion.

Ideal candidates have 10–15 years of executive support experience, proficiency in MS Excel and PowerPoint, and strong communication and organizational skills.

Qualifications

• Graduate with 10-15 yrs of experience as Executive Secretary to MD / CEO / COO / Senior Management.

Responsibilities

• Manage the MDs office, calendar, appointments and daily schedule.
• Plan and coordinate meetings, conferences and business engagements.
• Coordinate with internal and external stakeholders for meetings and business engagements.
• Prepare and circulate Minutes of Meetings (MOMs) and follow up on action points.
• Plan, manage and coordinate domestic and international travel itineraries, including tickets, accommodation and other arrangements.
• Collate MIS reports, management reports and presentations for review by the MD.
• Handle email correspondence and ensure timely follow-up on important communications.
• Maintain confidentiality of sensitive business and management information.
• Support the MD in day-to-day administrative and coordination activities.

Skills

Communication

Coordination

Time management

Presentation

Report preparation

Discretion

Proactive

Attention to detail

Education

Bachelor's degree

Tools

MS Excel

PowerPoint

MS Outlook

Job description

Role & responsibilities

• Manage the MDs office, calendar, appointments and daily schedule.
• Plan and coordinate meetings, conferences and business engagements.
• Coordinate with internal and external stakeholders for meetings and business engagements.
• Prepare and circulate Minutes of Meetings (MOMs) and follow up on action points.
• Plan, manage and coordinate domestic and international travel itineraries, including tickets, accommodation and other arrangements.
• Collate MIS reports, management reports and presentations for review by the MD.
• Handle email correspondence and ensure timely follow-up on important communications.
• Maintain confidentiality of sensitive business and management information.
• Support the MD in day-to-day administrative and coordination activities.

• Key skills:-

• Excellent proficiency in MS Excel and PowerPoint
• Strong communication and correspondence skills
• Excellent coordination and follow-up abilities
• Good presentation and report preparation skills
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Professional, proactive and detail-oriented approach

Preferred candidate profile

Graduate with 10 -15 yrs of experience as as an Executive Secretary to MD / CEO / COO/ Senior Management .

Salary will be commensurate with experience and industry standards.