Executive Secretary | 6 months contract

Piramal Finance; Mumbai Suburban; Sur place; INR 1 100 000 - 1 500 000; Plein temps

Résumé du poste

Piramal Finance seeks an Executive Assistant to provide comprehensive support to the senior leadership. You will manage calendars, travel, meetings, minutes and executive correspondence, acting as a bridge to internal/external stakeholders and prioritising information flow.

Your duties include maintaining Excel trackers/MIS, preparing reports and presentations with discretion on confidential information, coordinating events and ensuring timely closure of action items across priorities.

Qualifications

• Graduation is mandatory; PG/ Diploma in EA preferred.
• 4+ years experience as an Executive Assistant / Executive Secretary.
• Strong calendar, travel and meeting management; executive correspondence.

Responsabilités

• Manage calendar, appointments, meetings, agendas, minutes and follow-ups.
• Handle incoming/outgoing correspondence and ensure timely responses.
• Coordinate travel, accommodation, meetings and other logistics.
• Prepare and maintain reports, presentations and confidential documents.
• Maintain Excel trackers, MIS and expense records; support reconciliation.
• Coordinate with stakeholders to close action items on time.
• Support planning and execution of meetings, events and initiatives.
• Handle ad-hoc administrative requests and sensitive information with discretion.

Connaissances

Calendar management

Travel coordination

Meeting management

MS Excel

MS Office

Communication

Discretion with confidential info

Formation

Graduation mandatory

Post Graduation/Diploma in EA preferred

Outils

MS Office Suite

Description du poste

Job Overview:

The incumbent will be responsible comprehensive organizational, administrative and programme support to the office. S/he will act as the bridge between the reporting manager and internal/external stakeholders. S/he will be representing the office and, will prioritize & manage information flow into/out of the office. The incumbent shall also be responsible for data governance & driving events for CXOs office.

Education & Qualifications:

Graduation is mandatory; Post Graduation/Diploma in EA will be preferred.

Essential Skills & Experience:

• 4+ years of experience as an Executive Assistant / Executive Secretary supporting senior leadership in a large or reputed organization.
• Strong experience in calendar management, travel coordination, meeting management, minutes, follow-ups, and executive correspondence.
• Proven ability to manage multiple stakeholders and priorities in a fast-paced environment.
• Strong MS Excel skills and proficiency in MS Office.
• Excellent communication, organization, and attention to detail.
• Ability to handle confidential and sensitive information with discretion.

Key Responsibilties:

• Manage calendar, appointments, meetings, agendas, minutes, and follow-ups.
• Handle incoming and outgoing correspondence and ensure timely responses and coordination.
• Coordinate travel, accommodation, meetings, and other logistical requirements.
• Prepare and maintain reports, presentations, correspondence, and other documents with accuracy and confidentiality.
• Maintain Excel trackers, team data, MIS, and expense records; support expense reconciliation.
• Coordinate with internal and external stakeholders to ensure timely closure of action items.
• Support planning and execution of meetings, events, and other initiatives.
• Handle ad-hoc administrative requirements and sensitive information with discretion.

Piramal is an equal opportunity employer. Qualified applicants will be considered without regard to age, gender, marital status, sexual orientation, gender identity or expression, disability, or religion.