Executive Secretary

Piramal Finance; Mumbai Suburban; On-site; INR 900,000 - 1,800,000; Full time

Job summary

Piramal is seeking an experienced Executive Assistant to provide comprehensive office support, acting as a bridge between the reporting manager and internal/external stakeholders. The role prioritizes information flow into and out of the office and ensures smooth CXO-level operations.

The ideal candidate has 4+ years of experience supporting senior leadership, strong calendar and travel coordination skills, expert MS Excel and MS Office proficiency, and a demonstrated ability to handle

Qualifications

• 4+ years of experience as an Executive Assistant / Executive Secretary supporting senior leadership in a large or reputed organization.
• Strong calendar management, travel coordination, meeting management, minutes, follow-ups, and executive correspondence.
• Proven ability to manage multiple stakeholders and priorities in a fast-paced environment.
• Strong MS Excel skills and proficiency in MS Office.
• Excellent communication, organization, and attention to detail.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Manage calendar, appointments, meetings, agendas, minutes, and follow-ups.
• Handle incoming and outgoing correspondence and ensure timely responses and coordination.
• Coordinate travel, accommodation, meetings, and other logistical requirements.
• Prepare and maintain reports, presentations, correspondence, and other documents with accuracy and confidentiality.
• Maintain Excel trackers, team data, MIS, and expense records; support expense reconciliation.
• Coordinate with internal and external stakeholders to ensure timely closure of action items.
• Support planning and execution of meetings, events, and other initiatives.
• Handle ad-hoc administrative requirements and sensitive information with discretion.

Skills

MS Excel

MS Office

Calendar management

Travel coordination

Meeting management

Minutes & follow-ups

Executive correspondence

Communication

Organization

Discretion

Education

Graduation

Post Graduation/Diploma in EA preferred

Job description

Job Overview

The incumbent will be responsible comprehensive organizational, administrative and programme support to the office. S/he will act as the bridge between the reporting manager and internal/external stakeholders. S/he will be representing the office and, will prioritize & manage information flow into/out of the office. The incumbent shall also be responsible for data governance & driving events for CXOs office.

Education & Qualifications

Graduation is mandatory; Post Graduation/Diploma in EA will be preferred.

Essential Skills & Experience

• 4+ years of experience as an Executive Assistant / Executive Secretary supporting senior leadership in a large or reputed organization.
• Strong experience in calendar management, travel coordination, meeting management, minutes, follow-ups, and executive correspondence.
• Proven ability to manage multiple stakeholders and priorities in a fast-paced environment.
• Strong MS Excel skills and proficiency in MS Office.
• Excellent communication, organization, and attention to detail.
• Ability to handle confidential and sensitive information with discretion.

Key Responsibilities

• Manage calendar, appointments, meetings, agendas, minutes, and follow-ups.
• Handle incoming and outgoing correspondence and ensure timely responses and coordination.
• Coordinate travel, accommodation, meetings, and other logistical requirements.
• Prepare and maintain reports, presentations, correspondence, and other documents with accuracy and confidentiality.
• Maintain Excel trackers, team data, MIS, and expense records; support expense reconciliation.
• Coordinate with internal and external stakeholders to ensure timely closure of action items.
• Support planning and execution of meetings, events, and other initiatives.
• Handle ad-hoc administrative requirements and sensitive information with discretion.

Piramal is an equal opportunity employer. Qualified applicants will be considered without regard to age, gender, marital status, sexual orientation, gender identity or expression, disability, or religion.