Executive - Procurement

Keka Inc.; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

Keka Inc. is seeking a Procurement Executive to manage end-to-end PO processes, coordinate with vendors across India, and ensure maximum product availability through timely vendor communication.

Proficiency in Excel, Google Sheets, email, and WhatsApp is required. Responsibilities include PO release, follow-up, tracking, data maintenance, and clear cross-functional communication with Warehouse, Finance, Operations, and Procurement teams.

Qualifications

• Strong coordination skills and attention to detail.
• Experience in end-to-end PO follow-up and vendor communication.

Responsibilities

• Release POs to vendors and follow up for timely fulfillment.
• Track PO status from release to completion and maintain records.
• Maintain PO trackers and vendor-wise pending reports.
• Communicate PO needs, quantities, delivery commitments to vendors and internal teams.
• Escalate delays and supply issues to stakeholders.

Skills

Microsoft Excel

Google Sheets

Email

WhatsApp

Vendor coordination

Data management

Communication

English

Hindi

Kannada

Tools

Microsoft Excel

Google Sheets

Job description

We are looking for a Procurement Executive to join our Central Procurement team. The candidate will be responsible for the end-to-end follow-up of Purchase Orders (POs), coordinating with vendors across India, and ensuring maximum availability of ordered products through timely and effective vendor communication.

The role requires strong coordination skills, attention to detail, and the ability to work efficiently on Microsoft Excel, Google Sheets, Email, and WhatsApp.

Key Responsibilities

1. Purchase Order Management

• Release Purchase Orders (POs) to vendors as per procurement requirements.
• Follow up with vendors on open POs and ensure timely order fulfillment.
• Track PO status from release until complete supply.
• Ensure 100% PO fill rate through regular vendor follow-up and coordination.
• Identify short supplies, pending quantities, and non-supplied items and take appropriate follow-up action.
• Maintain accurate records of PO status, pending quantities, expected delivery dates, and vendor commitments.
• Coordinate and communicate with vendors across India on a daily basis.
• Build effective working relationships with vendors to ensure smooth and timely supplies.
• Communicate PO requirements, pending quantities, delivery commitments, and supply-related issues to vendors.
• Escalate delays, shortages, and other procurement issues to the concerned internal teams.
• Follow up with vendors until pending issues are resolved.

3. Data Management & Reporting

• Maintain procurement-related data in Microsoft Excel and Google Sheets.
• Update PO trackers and vendor-wise pending reports regularly.
• Ensure accuracy and timely updating of procurement data.

4. Communication & Coordination

• Communicate with vendors through Email, WhatsApp, and phone calls.
• Respond to vendor queries and coordinate internally to resolve supply-related issues.
• Coordinate with internal teams such as Warehouse, Operations, Finance, and Procurement.
• Maintain clear and professional communication with all stakeholders.

Required Skills

• Good working knowledge of Microsoft Excel and Google Sheets.
• Comfortable with sending and responding to professional emails.
• Hands-on experience communicating with vendors through WhatsApp and phone calls.
• Strong follow-up and coordination skills.
• Good attention to detail and ability to maintain accurate data.
• Ability to manage multiple vendors and POs simultaneously.
• Good problem-solving and escalation skills.
• Comfortable working in a fast-paced procurement environment.

Language Requirements

Communication is a key requirement for this role.

The candidate should be able to communicate effectively in:

• English – Minimum working proficiency
• Hindi
• Kannada

Candidates who can communicate confidently with vendors in all three languages will be preferred.

Preferred Candidate Profile

• Experience in Procurement / Purchase / Vendor Management / Supply Chain / Pharmacy / FMCG / Healthcare will be an advantage.
• Freshers with strong communication, Excel/Google Sheets skills, and a willingness to learn may also be considered.
• Candidates should be proactive, persistent with follow-ups, and comfortable handling daily vendor coordination.

Key Performance Indicators (KPIs)

The candidate will primarily be measured on:

• PO Fill Rate – Target: 100%
• Timely PO release and follow-up
• Vendor response and commitment tracking
• Timely closure of supply issues
• Effective vendor communication and coordination

Work Location

Bangalore – HSR Layout / Mysore Road

Required Skills

Purchase Order Management Problem Solving vendor Management Follow-Up Procurement Operations Google Sheets Excel Email Communication WhatsApp Communication Data Management