Purchase Manager

Updater Services (UDS); Chennai District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Updater Services (UDS) seeks an experienced Purchase Manager to oversee vendor sourcing, supplier development, and end-to-end procurement. You will negotiate prices, manage supplier relationships, and ensure timely delivery while meeting quality and cost objectives.

The role requires strong analytical skills, proficiency in MS Excel and ERP systems, and the ability to coordinate with multiple internal stakeholders to align procurement with business needs.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or related field.
• MBA/PG Diploma in SCM or Procurement is an added advantage.
• 58 years of relevant experience in Purchase, Procurement, Vendor Management, or Supply Chain.

Responsibilities

• Vendor Sourcing & Development: Identify and source new vendors and conduct market research to identify reliable suppliers.
• Purchase & Procurement: Manage end-to-end procurement from requisition to delivery, obtain quotations, and raise POs.
• Cost Control & Negotiation: Negotiate pricing, terms, and identify cost-saving opportunities.
• Vendor Management: Maintain relationships, monitor performance, resolve issues, and ensure compliance with standards.
• Inventory & Delivery Coordination: Coordinate with stores and departments to ensure timely procurement and avoid stock-outs.
• Documentation & MIS: Maintain procurement records and prepare vendor performance reports.

Skills

Vendor sourcing

Negotiation

Procurement process

MS Excel

ERP software

Vendor management

Supply chain knowledge

Communication

Education

Bachelor's degree in SCM/Procurement/Business Admin/Commerce

MBA/PG Diploma in SCM or Procurement

Tools

ERP/Procurement software

Market research tools

Job description

Job Summary

We are looking for an experienced and result-oriented Purchase Manager responsible for vendor sourcing, supplier development, procurement, price negotiation, and end-to-end purchase activities. The candidate will be responsible for identifying reliable vendors, negotiating competitive rates, ensuring timely procurement, and maintaining strong vendor relationships while meeting quality and cost objectives.

Key Responsibilities

1. Vendor Sourcing & Development

• Identify and source new vendors/suppliers based on business requirements.
• Conduct market research to identify competitive and reliable suppliers.
• Develop and maintain a strong vendor database.
• Evaluate vendors based on price, quality, delivery timelines, service, and reliability.
• Onboard and develop new vendors as per company requirements.
• Conduct vendor negotiations and finalize commercial terms.

2. Purchase & Procurement

• Manage end-to-end procurement activities from purchase requisition to delivery.
• Obtain and compare quotations from multiple vendors.
• Prepare comparative statements and recommend suitable vendors.
• Raise and process Purchase Orders (POs) as per approved requirements.
• Ensure timely delivery of materials, products, equipment, and services.
• Coordinate with internal departments to understand purchase requirements and priorities.
• Follow up with vendors for pending orders and ensure timely fulfilment.

3. Cost Control & Negotiation

• Negotiate pricing, payment terms, credit periods, transportation, and other commercial terms.
• Identify cost-saving and value-engineering opportunities.
• Ensure purchases are made at competitive market prices.
• Monitor price fluctuations and market trends.
• Maintain proper records of negotiated rates and vendor agreements.

4. Vendor Management

• Maintain professional relationships with existing and new vendors.
• Monitor vendor performance in terms of quality, cost, delivery, and service.
• Resolve vendor-related issues, including delays, quality concerns, shortages, and billing discrepancies.
• Conduct periodic vendor performance evaluations.
• Ensure vendors comply with company requirements and documentation standards.

5. Inventory & Delivery Coordination

• Coordinate with stores, operations, finance, and other departments for procurement requirements.
• Monitor stock levels and initiate procurement based on operational requirements.
• Ensure materials are delivered as per required specifications and timelines.
• Avoid overstocking, stock-outs, and unnecessary procurement.

6. Documentation & MIS

• Maintain purchase orders, quotations, comparative statements, invoices, vendor details, and other procurement records.
• Prepare regular purchase and vendor performance reports.
• Maintain an updated vendor database with pricing and product/service details.
• Ensure proper documentation for audit and compliance purposes.
• Monitor purchase budgets and provide management with relevant procurement reports.

Required Skills

• Strong Vendor Sourcing & Vendor Development skills.
• Excellent negotiation and communication skills.
• Strong knowledge of procurement and purchase processes.
• Good knowledge of market research and supplier evaluation.
• Ability to negotiate competitive prices and commercial terms.
• Strong analytical and decision-making skills.
• Good knowledge of MS Excel and ERP/Procurement software.
• Ability to manage multiple purchase requirements simultaneously.
• Strong follow-up and coordination skills.
• Good understanding of inventory and supply chain processes.

Qualification

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.
• MBA/PG Diploma in Supply Chain Management or Procurement will be an added advantage.

Experience

• 58 years of relevant experience in Purchase, Procurement, Vendor Management, or Supply Chain.
• Experience in vendor sourcing, supplier development, price negotiation, and end-to-end procurement is preferred.

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiation and vendor development.
• Number and quality of new vendors sourced.
• Timely delivery and procurement fulfilment.
• Vendor performance and service quality.
• Purchase order processing accuracy.
• Reduction in procurement delays and stock-outs.
• Compliance with approved purchase processes and budgets.

Preferred Candidate Profile

The ideal candidate should be proactive, commercially strong, and capable of independently handling vendor sourcing and procurement activities. The candidate should have strong market knowledge, excellent negotiation skills, and the ability to build long-term relationships with suppliers while ensuring quality, cost-effectiveness, and timely delivery.