Purchase Executive

The Flower Puff Girlz; Mumbai; On-site; INR 540,000 - 660,000; Full time

Job summary

The Flower Puff Girlz is seeking a diligent Purchase Executive to manage end-to-end procurement, optimize costs, and maintain vendor relationships. This role emphasizes timely acquisition of quality goods and strict adherence to procurement policies.

You will handle PRs/POs, negotiate terms, coordinate with Stores for inventory, and work with Finance on invoicing and payments. ERP experience (Tally) is a plus for effective reporting.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• Proficiency in MS Excel and MS Word.
• Experience with procurement software/ERP systems (e.g., Tally).
• Strong negotiation, communication, and interpersonal skills.
• Good understanding of Purchase best practices and vendor management.

Responsibilities

• Procurement Cycle Management: Manage the complete purchasing process for raw materials, consumables, services, and office supplies, including PRs and converting approved PRs into POs.
• Vendor Development & Management: Identify, qualify, and develop new vendors based on quality, cost, and delivery timelines. Maintain vendor database and conduct performance evaluations.
• Cost Optimization & Negotiation: Request and analyze quotations, negotiate pricing, payment terms, and delivery schedules for cost-efficiency.
• Inventory Coordination: Collaborate with Stores and Inventory to monitor stock levels and ensure timely deliveries.
• Documentation & Compliance: Maintain filing and records for procurement documents and comply with internal policies and external regulations.
• Cross-functional Liaison: Coordinate with Finance for invoice verification and payment processing; meet material requirements and procurement timelines.
• ERP & Reporting: Use ERP software to generate PRs/POs and submit weekly and monthly procurement reports.

Skills

MS Excel

MS Word

Negotiation

ERP/Tally

Education

Bachelor's degree in Commerce/Business/Supply Chain

Tools

Tally ERP

Job description

Job Summary

We are seeking a diligent and detail-oriented Purchase Executive to manage the end-to-end procurement process. The ideal candidate will be responsible for optimizing costs, managing vendor relationships, and ensuring the timely acquisition of quality goods and services. This role is crucial for maintaining efficient procurement quality and timelines within the organization.

Responsibilities

• Procurement Cycle Management: Handle the complete purchasing process for raw materials, consumables, services, and office supplies, including raising Purchase Requisitions (PR) and converting approved PRs into Purchase Orders (PO).
• Vendor Development & Management: Identify, qualify, and develop new vendors based on crucial factors like quality, cost, and delivery timelines. Maintain an updated vendor database and conduct regular performance evaluations.
• Cost Optimization & Negotiation: Request and meticulously analyze quotations from various vendors. Negotiate favorable pricing, optimal payment terms, and realistic delivery schedules to ensure cost-efficiency.
• Inventory Coordination: Collaborate closely with the Stores and Inventory departments to monitor stock levels, preventing both overstocking and stockouts. Track and follow up on all orders to ensure timely delivery.
• Documentation & Compliance: Maintain accurate filing and record-keeping for all procurement documentation. Ensure strict compliance with internal procurement policies and all relevant external regulatory requirements.
• Cross-functional Liaison: Coordinate with the Finance team for smooth invoice verification and payment processing. Work proactively with internal departments to understand and meet their material requirements and procurement timelines.
• ERP & Reporting: Utilize ERP software (such as Tally) to generate PRs/POs and maintain procurement records. Prepare and submit accurate weekly and monthly procurement reports for management review.

Requirements

• Education: Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• Technical Proficiency: Proficiency in MS Excel, MS Word, and experience with procurement software/ERP systems (e.g., Tally).
• Core Skills: Demonstrated strong negotiation, communication, and interpersonal skills.
• Industry Knowledge: Good understanding of Purchase best practices and vendor management techniques.
• Personal Attributes: High attention to detail, coupled with strong organizational and time management abilities.

CTC: up to 6 LPA