Executive Office Assistant

Invertis University; Bareilly; On-site; INR 250,000 - 380,000; Full time

Job summary

Invertis University in Bareilly invites applications for a Full-Time Administrative role supporting hostel wardens, mess discipline, and related departmental activities. You will maintain meeting records, prepare Minutes of Meetings with Deans and HODs, and ensure proper filing and reporting.

Strong documentation, coordination, and MS Office skills are essential. Applicants should have good communication, be able to handle multiple tasks under deadlines, and maintain organized records.

Qualifications

• Any Graduate or Post Graduate.
• Proficiency in MS Office is preferred.
• Strong documentation and record-keeping abilities.

Responsibilities

• Maintain records of hostel wardens, mess discipline, and related matters.
• Prepare Minutes of Meetings (MoM) for Deans and HODs.
• File and update departmental records and reports.
• Coordinate with departments for timely completion of tasks.
• Follow up on action points from meetings and maintain records.
• Assist department in admin and coordination activities.
• Prepare reports and other documents as required.

Skills

Communication

Documentation

Coordination

MS Office

multitasking

Organizational skills

Education

Graduate or Postgraduate

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Qualification: Any Graduate or Post Graduate also Apply

Job Type: Full-Time

Hiring: Urgent

• Maintain proper records and documentation of meetings related to Hostel Wardens, Mess Discipline, and Sweeper-related matters.
• Prepare and maintain Minutes of Meetings (MoM) for meetings conducted with Deans and Heads of Departments (HODs).
• Ensure proper filing, updating, and maintenance of departmental records and reports.
• Coordinate with concerned departments and personnel for timely completion of assigned activities.
• Follow up on action points arising from meetings and maintain appropriate records.
• Assist the department in administrative and coordination-related activities.
• Prepare reports, statements, and other documents as required by the department.
• Perform any other work or responsibility assigned by the department from time to time.

Desired Skills

• Good communication and interpersonal skills.
• Strong documentation and record-keeping abilities.
• Good coordination and follow-up skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to manage multiple tasks and work under deadlines.
• Good organizational and administrative skills.

Selection Process-