EXECUTIVE N - SALES ADMINISTRATION

Asian Paints; Paschim Bardhaman; On-site; INR 300,000 - 420,000; Full time

Job summary

Asian Paints in Raniganj, West Bengal, seeks an administrative professional to support the retail sales team with dealer servicing, timely reports, vendor coordination, and process optimization.

You will handle dealer reports and scheme communications, ensure sales aids are available, assist HR life cycle activities, monitor payments, and maintain statutory and safety compliance.

Graduation with 50% marks (no backlog) is required.

Qualifications

• Graduation with 50% marks, backlog-free required.
• Consistent 50% marks across education, full-time study preferred.

Responsibilities

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement.
• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines.
• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.
• Provide logistics and operational support to unit level initiatives, activations and during new dealer account opening.
• Assist sales workforce in gift settlements as per schemes closure on the system.
• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.
• Find opportunities and work towards optimizing processes and reducing time and cost involved.
• Accurate and timely sharing of reports to Sales team.
• Timely service to dealers.
• Statutory and Safety compliances
• Clearance of vendor payment within timelines
• On time gift settlements with acknowledgement
• Review and monitor overheads budgets against actual spend on monthly basis and report in case of observations.

Skills

Administrative support

Vendor management

Report generation

Process optimization

Dealer servicing

Education

Graduation with 50% marks (no backlog)

Consistent 50% marks throughout education

Tools

GRC portal

Job description

External Job Description

Location: Raniganj, WB, IN
Areas of Work: Sales & Marketing Job Id: 13568

Job Purpose

The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives.

Business Responsibility Areas

Business objectives

• Assist sales team by generating and sharing accurate dealer level sales reports as per requirement

• Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines

• Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.

• Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening

• Assist sales workforce in gift settlements as per schemes closure on the system

• Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.

• Find opportunities and work towards optimizing processes and reducing time and cost involved

• Accurate and timely sharing of reports to Sales team

• Timely service to dealers

• Statutory and Safety compliances

• Clearance of vendor payment within timelines

• On time gift settlements with acknowledgement

• Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations.

Vendor Management

• Ensure timely clearance of vendor payments as per the defined payment terms

• Monitor and ensure no pending payments, open goods receipts and open advances of each vendor

• Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines.

Statutory and Safety Compliance

• Ensure safety and statutory compliance for offices and warehouses

• Maintain and display all statutory records as applicable in the premises

• Updation of compliances in statutory portal (GRC) as per the due dates

• Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement.

Qualifications

• Graduation with 50% marks without any backlog
• Minimum 50% marks throughout education
• Graduation must be through a full time course Desired