Executive - Global Logistics

UPL Limited; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

UPL Limited in Pune seeks an experienced logistics professional to manage EXIM documentation, SAP data entry, and export planning for North American shipments. You will coordinate with sales, planning and inventory teams to ensure timely order fulfillment.

Responsibilities include retention of documentation, reporting on open orders and inventory, and supporting customer service with order creation and shipment tracking.

Qualifications

• 3–6 years of experience in logistics or EXIM operations.
• Experience handling EXIM documentation and SAP data entry.
• Strong communication and coordination with cross-functional teams.

Responsibilities

• Manage documentation retention for North America shipments.
• Follow up for missing documents to prevent delays.
• Goods receipt of 3rd party invoices in SAP; verify invoices per US customs entries.
• Export planning and operation.
• Support Sales with SO-PO creation and coordination with inventory/planning.
• Create standard reports on open orders, inventory availability, and posting in SAP.
• Coordinate with logistics and warehouse for orders and shipments.
• MIS & data mining to drive process improvements.

Skills

Logistics

Documentation

Planning

Customer service

Education

Bachelor's/MBA in SCM or IB

Tools

SAP

Excel

Job description

EXIM:

• Manage documentation retention of all commercial documents for North America shipments.
• Follow up for missing documents from all vendors in a timely manner to prevent logistics delays.
• Goods Receipt of 3rd party invoices in SAP
• Verification of commercial invoices as per US Customs entries
• Export Planning & operation.

Sales order-Purchase Order

• Support Sales by managing customer orders, creation of Sales order-Purchase order (SOPO).
• Coordination with Sales team, inventory team & Planning team to analyze & place order as per business requirement.
• Support marketing in implementing customer complaints resolution.
• Creating Standard reports on Open Orders, closed order & Inventory availability and posting transactions on SAP.
• Resolving the issues with sales order/Purchase order to make smooth shipment.
• Checking the Import/Export custom document (shipment detail, CTH, duties etc.) of North America shipment & maintain the data.
• Highlight the concern in EXIM document for resolution & work for solution as well.

Customer Services:

• Support Sales by managing customer orders, document creation, logistics planning and execution, shipment tracking, returns management.
• Creating Standard reports on Open Orders, Inventory availability and posting transactions on SAP
• Create Sales Contracts and liaison with Sales / Finance to create sales contracts / orders.
• Create Documentation, co-ordinate with logistics and warehouse, track shipment and inform customer for sales orders.
• Assist Key Account Managers in allocation of shortage material and create dispatches as per allocation.
• Create standard reports on Inventory, open order status for the perusal of planning and sales team.
• Create return orders, documentation, co-ordinate with logistics and warehouse for all customer returns.

Toller:

• Shipment transaction like STO (Stock transfer), Production posting, BOL creation, PGI & PGR for stock etc.
• Analysis of stock and input from UPL NAM warehouse & third party and process the transaction in SAP.

Other activities

• Support to any other Logistics function.
• Work on Improvement projects & process streamline.
• MIS & Data mining and initiative for improvement within system & process.
• Excellent in IQ & coordination with stakeholder to resolve the error/problem.

Strong Organizational Skills

• Strong Follow-up Skills
• SAP and intermediate Excel
• Written and Verbal Communication Skills
• International Logistics Experience a plus

Preferred Sectors for sourcing the talent – Manufacturing.

Resource needs to work in Global region shift as per country time zone.

English communication is must & comfortable to work in regional shift time.
Logistics/EXIM knowledge is required.
Education - bachelor’s degree/MBA in SCM or IB.
Experience - 3 to 6 years
Preferred location from Pune /Nearby Pune.