Manager - Procurement

PRESPL; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

PRESPL is seeking a procurement professional in Navi Mumbai to plan and oversee procurement activities for the project. You will lead sourcing, RFQs, vendor negotiations, and ordering, ensuring timely delivery and adherence to technical and commercial specs.

You will manage vendor pre-qualification, track deliveries, and coordinate with design, engineering, and finance teams to support project execution while maintaining confidentiality and compliance with HSSE/EHS standards.

Responsibilities

• Planning & scheduling the procurement activities for the project.
• Leading end-to-end procurement function from identification to payment for the vendors.
• Identify and develop supply sources, and issue RFQs, proposals, or bids for items required.
• Resolves outstanding issues, complaints with vendors and responds to vendor queries.
• Receive requisitions and check quantity, specifications, and delivery requirements and place the order after approval from the manager.
• Maintaining a Master list of items to be procured and update the status regularly.
• Evaluate vendors quotation to ensure compliance with technical and commercial specifications; track delivery and shipment schedules; resolve supply, quality, and invoicing issues.
• Assist in ISO Annual Performance Review for vendors and propose sourcing strategies to meet deadlines.
• Coordinate transportation insurance and erection insurance processes with insurers and transport companies.
• Review procurement team plans (Monthly/Weekly/Daily).
• Coordinate with the Proposal team to understand new projects in pipeline.
• Coordinate with design team, engineering consultant and vendor to kick off projects.
• Maintain records of Vendor Pre-qualification, Empanelment, and periodic evaluation; evaluate vendor capabilities, cost & performance.
• Negotiate with external vendors to secure advantageous terms.
• Issue POs for capital goods (Boilers and BOIs), including transportation and insurance-related POs.
• Coordinate with vendors, transport, and Project Execution teams for delivery; review vendor payment documents and coordinate with Finance for payments.
• Review project timelines with delivery schedules and track payment schedules and advances.
• Ensure secrecy of database, technological initiatives and business plans.
• Monitor HSSE/EHS standards of Project Sites in consultation with Sites in Charge and per Company Policy.

Job description

Basic Function

a. Planning & scheduling the procurement activities for the project.

b. Leading end-to-end procurement function from identification to payment for the vendors.

c. Identify and develop supply sources, and issue request for quotations, proposals, or bids for items required.

d. Resolves outstanding issues, complaints with vendors and responds to vendor queries.

e. Receive requisitions and check each item for quantity, specifications, and delivery requirements and place the order after approval from the manager.

Key Responsibility Areas (KRAs)

a. Maintaining a Master list of items to be procured and update the status regularly. Evaluate vendors quotation to ensure that they are in line with the technical and commercial specifications required for the project and report it to the manager along with the terms and conditions, Track, delivery and shipment schedules, Try to resolve supply, quality, and invoicing issues with vendors, Evaluate supplier performance based on quality standards, delivery time & best prices and maintain the record of the same. Responsible for ensuring timely deliveries from all suppliers/vendors.

b. Assist in ISO Annual Performance Review for vendors Leads efforts in improving the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organizations ability to meet project deadlines.

c. Initiate transportation insurance and erection insurance process by floating enquires with the insurance companies and report the same to the procurement manager. Coordinate with the transportation companies for the shipment of boilers and other accessories to the project site

d. To review the Monthly/Weekly/ Daily plan of the procurement team

e. To coordinate with the Proposal team to understand the new projects in pipeline

f. To coordinate with the design team, engineering consultant and the vendor to kick off the project

g. To perform & Maintain records of Vendor Pre-qualification, Empanelment, periodic evaluation

h. To evaluate vendor based on capabilities, cost & performance periodically.

i. To negotiate with external vendors to secure advantageous terms

j. To issue POs for the vendors for capital goods (Boilers and BOIs), including transportation

k. To issue POs for the insurance companies (for transport and commissioning insurance) and follow- up with them in case of any claims

l. To coordinate with vendor, Transportation Company and the Project Execution team for the delivery of the goods. Reviewing documents submitted by vendor, Reviewing vendor payment documents for payments & coordinate with Finance team for the release of the payments

m. To review Project Timelines with the delivery schedule, Keeping track of the payment schedules and advances

n. Ensure secrecy of database, technological initiatives and business plans of the Company

o. Monitor HSSE / EHS standards of Project Sites in consultation with Sites in Charge and as per Company Policy.