Executive - Business Development (Sales Support - Admin)

Naga; Dindigul; On-site; INR 400,000 - 700,000; Full time

Job summary

Oyalo Pizza is seeking a detail-oriented Sales Operations & Inventory Coordinator in Tamil Nadu to support day-to-day operations across outlets, manage stock, and drive accurate reporting. You will align with Production, Finance, and Stores teams to ensure timely supply, stock transfers, and data integrity.

The role emphasizes analytical reporting, Excel-based analysis, and effective coordination to maintain smooth outlet performance and compliance.

Qualifications

• Strong analytical and reporting skills.
• Advanced MS Excel knowledge (Pivot Tables, VLOOKUP/XLOOKUP, Power Query preferred).
• Good communication and coordination skills.
• Problem-solving and multitasking ability.
• Attention to detail and accuracy.
• ERP/POS system knowledge will be an added advantage.

Responsibilities

• Provide day-to-day operational support to all Oyalo Pizza outlets.
• Coordinate with outlet teams to resolve stock availability and operational issues.
• Monitor outlet-wise sales performance and prepare Target vs. Actual reports.
• Prepare monthly sales forecasts and production projections.
• Maintain accurate sales data and operational reports.
• Prepare FG indents and coordinate with production for timely supply.
• Monitor outlet inventory levels and facilitate stock transfers between outlets.
• Track inventory discrepancies including shortages, excess stock, damages, and mismatches.
• Monitor short-expiry products and coordinate corrective actions.
• Follow up on consumables with the stores team.
• Coordinate and support physical stock verification and stock audits.
• Verify daily cash deposits and previous day's sales collections.
• Reconcile Cash, EDC, and digital payment transactions.
• Coordinate petty cash settlements and supporting bills.
• Prepare expense provisions and assist in P&L reporting.
• Process and follow up on EB bill payments.
• Coordinate outlet maintenance payments and claims (MEM, Ice Cream, Paper Inserts, Marketing, etc.).
• Manage petrol card recharge, reconciliation, and approved top-ups.
• Monitor outlet opening and closing timings.
• Track customer complaints and ensure timely resolution.
• Monitor open operational tickets and CAPA (Corrective & Preventive Actions).
• Maintain audit records and support compliance activities.
• Prepare daily, weekly, and monthly MIS reports.
• Coordinate with Production, Warehouse, Finance, Sales, and Outlet teams for smooth operations.
• Monitor operational KPIs and recommend improvements.
• Ensure timely communication and follow-up on operational activities.

Skills

Analytical skills

Communication & coordination

Problem solving

Attention to detail

Tools

MS Excel (Pivot Tables, VLOOKUP, XLOOKUP, Power Query)

ERP/POS systems

Job description

Role & responsibilities

Sales Operations

• Provide day-to-day operational support to all Oyalo Pizza outlets.
• Coordinate with outlet teams to resolve stock availability and operational issues.
• Monitor outlet-wise sales performance and prepare Target vs. Actual reports.
• Prepare monthly sales forecasts and production projections.
• Maintain accurate sales data and operational reports.

Inventory & Supply Chain

• Prepare Finished Goods (FG) indents and coordinate with production for timely supply.
• Monitor outlet inventory levels and facilitate stock transfers between outlets.
• Track inventory discrepancies, including shortages, excess stock, damages, and mismatches.
• Monitor short-expiry products and coordinate corrective actions.
• Follow up on consumables with the stores team.
• Coordinate and support physical stock verification and stock audits.

Financial Coordination

• Verify daily cash deposits and previous day's sales collections.
• Reconcile Cash, EDC, and digital payment transactions.
• Coordinate petty cash settlements and supporting bills.
• Prepare expense provisions and assist in Profit & Loss (P&L) reporting.
• Process and follow up on EB bill payments.
• Coordinate outlet maintenance payments and claims (MEM, Ice Cream, Paper Inserts, Marketing, etc.).
• Manage petrol card recharge, reconciliation, and approved top-ups.

Outlet Operations Monitoring

• Monitor outlet opening and closing timings.
• Track customer complaints and ensure timely resolution.
• Monitor open operational tickets and CAPA (Corrective & Preventive Actions).
• Maintain audit records and support compliance activities.

Reporting & Coordination

• Prepare daily, weekly, and monthly MIS reports.
• Coordinate with Production, Warehouse, Finance, Sales, and Outlet teams for smooth operations.
• Monitor operational KPIs and recommend improvements.
• Ensure timely communication and follow-up on operational activities.

Preferred candidate profile

• Strong analytical and reporting skills.
• Advanced MS Excel knowledge (Pivot Tables, VLOOKUP/XLOOKUP, Power Query preferred).
• Good communication and coordination skills.
• Problem-solving and multitasking ability.
• Attention to detail and accuracy.
• ERP/POS system knowledge will be an added advantage.