Coordinator - Executive Assistant

Protiviti India; Gurugram District; Hybrid; INR 420,000 - 660,000; Full time

Job summary

Protiviti India in Gurugram is seeking an Executive & Administrative Support professional to assist Managing Directors with diary management across multiple time zones. You will coordinate meetings, organise virtual sessions via MS Teams, prepare presentations and documents, and support expense, travel, and stakeholder relations with a high level of discretion.

Responsibilities include coordinating meetings, preparing materials, and maintaining professional communication with internal and

Qualifications

• Previous experience in Executive Assistant / Operations Administration role.
• Experience supporting stakeholders remotely across multiple international time zones.
• Strong organisational skills with ability to manage shifting priorities.
• Excellent communication and stakeholder management.
• High attention to detail and discretion with confidential information.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word.
• Experience using MS Teams and Outlook in a virtual environment.
• Strong customer service mindset and proactive approach.

Responsibilities

• Provide day-to-day administrative support to Managing Directors across time zones.
• Coordinate meetings, logistics, agendas, and follow-up.
• Organise virtual meetings with MS Teams, ensuring materials and tech readiness.
• Prepare, format, and edit documents, reports, and correspondence.
• Create high-quality PowerPoint presentations and supporting material.
• Monitor Executive Assistant inbox and manage responses.
• Expense & Travel Management: prepare claims, ensure policy compliance, assist bookings.
• Stakeholder Support & Customer Service: professional point of contact and relationship building.

Skills

Diary management

Meeting coordination

Stakeholder management

Communication

Time management

Discretion

Customer service

Education

Postgraduate degree

Tools

MS Teams

Outlook

PowerPoint

Excel

Job description

Role & responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to Managing Directors, including complex diary management across time zone
• Coordinate and manage meetings, including scheduling, logistics, agenda preparation, and follow-up
• Organise virtual meetings (e.g. MS Teams), ensuring all materials and technology are in place.
• Prepare, format, and edit documents, reports, and correspondence.
• Create high-quality PowerPoint presentations and supporting material.
• Monitor group Executive Assistant Service Centre inbox including prioritisation and responses

Expense & Travel Management

• Prepare and submit expense claims accurately and in a timely manner
• Ensure compliance with company policies and deadline.
• Support travel coordination where required, including itineraries and bookings

Stakeholder Support & Customer Service

• Act as a professional point of contact for internal and external stakeholders
• Build strong working relationships with UK Managing Directors and wider team.
• Provide a high level of customer service, responsiveness, and professionalism

Preferred candidate profile

• Previous experience in a similar Executive Assistant / Operations Administration role.
• Proven experience supporting stakeholders remotely across multiple international time zones
• Strong organisational skills with the ability to manage shifting priorities
• Excellent communication and stakeholder management skill.
• High attention to detail and discretion with confidential information
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word.
• Experience using MS Teams and Outlook in a virtual environment
• Strong customer service mindset and proactive approach

Education / Certifications - Post Graduation