Executive Assistant to Senior Executive

Tata Electronics; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A fast-growing semiconductor company in Mumbai is seeking a highly organized Executive and Technical Assistant to provide comprehensive support to the C-suite. The ideal candidate will have an MBA from a Tier 1 institute and proven experience in the electronics and semiconductor industry. Responsibilities include managing communications, coordinating schedules, and enhancing operational efficiency. This full-time position offers significant growth opportunities in a dynamic environment.

Qualifications

• Proven experience/knowledge within the electronics and semiconductor industry is essential.
• Exceptional organizational, time management, and prioritization skills.
• Demonstrated experience working directly within a Founder's Office.

Responsibilities

• Partner directly with the C-suite to develop long-range strategic documents.
• Manage internal and external communications for the C-Suite.
• Coordinate complex calendars, meetings, and travel logistics.

Skills

Organizational skills

Communication skills

Time management

Business acumen

Proficiency in MS Office Suite

Education

MBA degree from a Tier 1 institute

Tools

Dashboarding software

Job description

Overview

We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives. This pivotal role demands a proactive individual with a strong business acumen, a background in the electronics and semiconductor industry, and proven experience working within a Founder’s Office. Highly visible role with tremendous opportunities for growth & succession in a fast-growing semiconductor company.

Key Responsibilities

• Strategic Collaboration: Partner directly with the C-suite in the development and execution of long-range strategic documents, meticulously aligning market insights with the company’s overarching objectives.
• Executive Communications Management: Skillfully manage the C-Suite leader’s internal and external communications, including crafting impactful mailers, speeches, media interview talking points, and presentations, working in close collaboration with the PR and Communications team.
• Calendar and Travel Coordination: Efficiently coordinate and manage complex calendars, including scheduling meetings, arranging travel logistics, and ensuring optimal time management.
• Meeting Management: Prepare and distribute comprehensive meeting agendas, meticulously record minutes, and track action items to ensure timely follow-up and accountability.
• Comprehensive Executive Support: Provide high-level administrative support, including drafting professional correspondence, discreetly managing confidential information, and expertly handling diverse inquiries.
• Corporate Events Partnership: Collaborate closely with the events team to strategically plan, creatively design, and flawlessly execute company-wide town halls and other corporate events.
• Operational Efficiency Enhancement: Proactively identify and implement process improvements aimed at enhancing overall operational efficiency and achieving tangible cost reductions.
• Data Visualization and Reporting: Develop and manage insightful dashboards and reports utilizing relevant software and tools to provide clear visibility into key performance metrics.

Qualifications and Experience

• MBA degree from a Tier 1 institute.
• Proven experience/knowledge within the electronics and semiconductor industry is essential.
• Demonstrated experience working directly within a Founder's Office, providing high-level support.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
• High level of professionalism, discretion, and the ability to handle confidential information with utmost integrity.
• Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
• Familiarity with dashboarding and reporting software and tools is highly desirable.
• Ability to work independently and proactively, as well as collaboratively within a team environment.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Strategy/Planning

Industries

• Manufacturing