Executive Assistant To Managing Director

Kores; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Kores in Mumbai is seeking an Executive Assistant to the Managing Director to provide high-level support, manage calendars, coordinate with senior leaders, and handle confidential matters with discretion.

The role requires 3-7 years of experience, a graduate degree (MBA/PGDM advantage), and strong MS Office/Google Workspace skills. You will support cross-functional teams, prepare briefing notes, and manage travel arrangements.

Qualifications

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 3-7 years of experience as Executive Assistant/Personal Assistant/Management Assistant.
• Experience working with Promoters, CXOs, MDs or senior leadership preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.

Responsibilities

• Manage and prioritize the Joint Managing Director's calendar, appointments, meetings, travel and daily schedule.
• Coordinate meetings with agendas, briefing notes and required documents.
• Prepare MIS reports, dashboards, management reports and presentations.
• Maintain action trackers and follow up with teams for timely closure of tasks.
• Coordinate with senior management, customers, vendors and other stakeholders.
• Handle confidential communications with utmost discretion.
• Draft emails, letters and official correspondence.

Skills

MS Office

Google Workspace

Communication skills

Organization

Discretion

Stakeholder management

Presentation skills

Time management

Education

Graduate degree

MBA/PGDM

Tools

MS Office

Google Workspace

Excel

PowerPoint

Job description

Position:

Executive Assistant to Managing Director

Location:

Mahim (Mumbai HO)

Experience Required:

3- 7 yrs

Qualification:

Graduate in any discipline; MBA/PGDM will be an added advantage.

Preferably joining within 15 days.

Job Purpose

To provide high-level executive support to the Joint Managing Director, ensuring effective management of schedules, communication, meetings, follow-ups, and confidential matters. The role will also support the Joint Managing Director in coordinating with internal teams and key external stakeholders to ensure timely execution of priorities.

Job Description

• Manage and prioritize the Joint Managing Director's calendar, appointments, meetings, travel and daily schedule.
• Coordinate meetings and ensure agendas, briefing notes and required documents are prepared in advance.
• Optimize the Joint Managing Director schedule and ensure alignment of priorities for maximum efficiency.
• Act as a central coordination point between the Joint Managing Director's and various business functions.
• Maintain action trackers and follow up with respective teams to ensure timely closure of key tasks.
• Track important business commitments, deadlines and deliverables and provide timely updates.
• Support cross-functional projects and special initiatives led by the Founders Office.
• Coordinate with senior management, customers, vendors and other key stakeholders.
• Act as a professional and discreet liaison with Promoters, CXOs, senior leaders and other important stakeholders.
• Draft and manage emails, letters, presentations and official correspondence.
• Handle confidential communications and business information with utmost discretion.
• Prepare MIS reports, dashboards, management reports, presentations and performance summaries.
• Compile business data and information required for management reviews and decision-making.
• Conduct basic research and prepare briefing notes as required.
• Coordinate business reviews and management meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodation and other related requirements.
• Support the Joint Managing Director in professional and personal scheduling, wherever required.
• Handle ad-hoc assignments and special projects entrusted by the Founders Office.

Desired Candidate Profile

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 37 years of experience as an Executive Assistant, Personal Assistant, Management Assistant.
• Prior experience working with Promoters, CXOs, MDs or Senior Leadership will be preferred.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office / Google Workspace, particularly Excel and PowerPoint.
• Excellent follow-up, coordination and organizational skills.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, maturity, discretion and professional etiquette.
• Strong attention to detail and ownership mindset.
• Willingness to work with flexibility as per the JMDs requirements.

Key Competencies :-

Executive Coordination | Calendar & Time Management | MIS & Reporting | Stakeholder Management | Cross-Functional Coordination | Follow-up & Execution | Presentation Skills | Analytical Thinking | Confidentiality | Time Management | Problem Solving | Ownership Mindset