Executive Assistant to Managing Director

1Cell.Ai Inc.; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

1Cell.Ai Inc. in Mumbai is seeking an Executive Assistant to support the Managing Director. The role requires discretion, superior organizational skills, and proactive coordination with internal teams, investors, and external partners.

The ideal candidate has MBA preference, 3–5 years of EA/Chief of Staff experience, and a proven ability to handle confidential information with integrity. This on-site position supports high-priority leadership and cross-functional collaboration.

Qualifications

• MBA preferred from a reputed institute.
• 3 to 5 years of experience as an Executive Assistant or similar CXO-support role.
• Proven ability to handle confidential information with integrity and discretion.
• Strong written and verbal communication skills.
• Extremely well organized, detail-oriented, and process-driven.

Responsibilities

• Manage the MD's calendar, meetings, travel, and daily schedule with high precision.
• Serve as the primary contact between the MD and internal teams, investors, clients, and external stakeholders.
• Handle highly confidential business, financial, and strategic information with discretion.
• Draft, review, and proofread emails, presentations, and reports for the MD.
• Track actions, follow up, and coordinate with department heads for updates and MIS reports.
• Prepare materials for board and investor meetings and leadership reviews.
• Organize travel logistics, visas, itineraries, and expense reporting.
• Maintain meticulous records and act professionally in all interactions.

Skills

MS Office Suite

Email management

Calendar management

Communication skills

Discretion & confidentiality

Education

MBA preferred

Tools

Scheduling tools

Job description

Job Description

Executive Assistant (EA) to Managing Director (MD)

About This Job

1Cell.Ai Inc.

\Location: Mumbai, Maharashtra, India

\Work Mode: On-site

\Industry: Biotechnology Research

Job Description

Executive Assistant (EA) to Managing Director (MD)

Company Description 1Cell.Ai Inc. is a fast-growing precision oncology company dedicated to advancing cancer diagnostics through cutting-edge genomics and molecular profiling technologies. By combining biotechnology, data science, and AI-driven innovation, we develop solutions that enable personalized cancer care and improve patient outcomes.

Join us to build technology that has a meaningful impact on healthcare and the lives of cancer patients.

The Opportunity We are looking for a sharp, discreet, and highly organized Executive Assistant to work directly with the Managing Director. This is a high-trust, high-visibility role the person who will act as a trusted extension of the MD, staying attuned to priorities while managing schedules, communications, confidential information, and cross-functional coordination with speed and precision.

Location: Powai, Mumbai

Key Responsibilities

Manage the MD's calendar, meetings, travel, and daily schedule with zero-error precisionAct as the primary point of contact between the MD and internal teams, investors, clients, and external stakeholdersHandle highly confidential business, financial, and strategic information with absolute discretionDraft, review, and proofread emails, presentations, reports, and correspondence on behalf of the MDTrack action items from meetings and ensure timely follow-up and closureCoordinate with department heads to gather updates, MIS reports, and briefing materials for the MDPrioritize and filter incoming requests, emails, and calls flagging what's urgent vs. what can waitOrganize and prepare materials for board meetings, investor meetings, and leadership reviewsManage travel logistics, visas, itineraries, and expense reportingAnticipate the MD's needs and proactively resolve issues before they escalatemaintain meticulous records and documentation systems.Represent the MD's office professionally in all internal and external interactions

Key Skills & Qualifications

MBA is preferred from a reputed Institute3 to 5 years of an experience as an Executive Assistant, Chief of Staff, or similar role supporting CXO/MD/Founder-level leadershipProven ability to handle confidential/sensitive information with complete integrity and discretionExceptional turnaround time fast, accurate, and dependable under pressureStrong written and verbal communication skillsExtremely well organized, detail-oriented, and process-drivenHigh ownership mindsetProficient in MS Office and scheduling tools

Preferred Skills & Qualifications (Nice To Have)

Prior experience in a start-up, tech, or fast-paced growth-stage environmentExposure to board meetings or MIS/reporting for leadershipHigh EQ able to read situations, manage stakeholders diplomatically, and stay calm under pressureComfortable working extended or flexible hours when business needs require it