Executive Assistant to Managing Director

Moksha Retails Global Pvt. Ltd. (MRGPL); Mumbai; Presencial; INR 900 000 - 1 400 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive compensation

Leadership exposure to senior decision

Tech-enabled work environment

Opportunity to shape the EA function

Resumo da oferta

Moksha Retails Global Pvt. Ltd. (MRGPL) in Mumbai seeks a highly capable Executive Assistant to support the Director’s office. You will combine traditional executive support with AI-powered productivity tools to drive efficiency in a fast-paced, high-visibility environment.

The role requires 7+ years in a senior EA/Chief of Staff capacity, excellent communication, discretion, and the ability to manage complex calendars and international travel. Mumbai-based with 6-day weeks and flexible hours.

Qualificações

• Bachelor's degree required; MBA or equivalent preferred.
• Minimum 7 years in an Executive Assistant/Chief of Staff role.

Responsabilidades

• Own end-to-end management of the Director's calendar and appointments.
• Act as primary contact for internal and external stakeholders for the Director.
• Leverage AI tools to streamline meeting prep, drafting, research, and reporting.
• Prepare board-level presentations, briefing documents, MIS reports, and meeting minutes.
• Maintain confidentiality of communications, contracts, and sensitive information.
• Coordinate domestic and international travel itineraries, visas, and logistics.
• Drive action item follow-ups and ensure timely deliverables across departments.
• Organize high-stakes meetings, offsites, and stakeholder engagements.
• Maintain and improve digital filing, documentation, and knowledge-management systems.
• Draft and edit executive correspondence and official communications.
• Anticipate Director's needs and manage priorities with minimal supervision.
• Handle ad hoc strategic/admin tasks as required.

Conhecimentos

Organizational skills

Communication skills

Multitasking

Confidentiality and integrity

C-suite support experience

Formação académica

Bachelor's degree

MBA or equivalent

Ferramentas

ChatGPT

Claude

AI scheduling tools

AI transcription tools

Descrição da oferta de emprego

Executive Assistant to the Director

We are looking for a highly capable, tech-forward Executive Assistant to support the Director's office. This role demands sharp organizational instincts, sound judgment, absolute discretion, and comfort operating in a fast-paced, high-visibility environment. The ideal candidate is someone who has evolved with the modern EA function — combining traditional executive support excellence with fluency in AI-powered productivity tools to drive efficiency at the leadership level.

Location: Andheri East, Mumbai (near Chakala Metro Station)

Working Days: 6 days a week (Monday to Saturday)

Office Timings: 10:00 AM to 6:30 PM

Reporting To: Director

Experience Required: Minimum 7 years, in a senior Executive Assistant / Chief of Staff support role

Employment Type: Full-Time

Key Responsibilities

• Own end-to-end management of the Director's calendar, scheduling, and appointments, proactively resolving conflicts and prioritizing based on business impact.
• Act as the primary point of contact for internal and external stakeholders on behalf of the Director.
• Leverage AI tools (e.g., ChatGPT/Claude, AI scheduling assistants, AI-powered transcription and summarization tools) to streamline meeting preparation, correspondence drafting, research, and reporting.
• Prepare board-level presentations, briefing documents, MIS reports, and meeting minutes with high accuracy.
• Manage confidential communications, contracts, and sensitive organizational information with complete discretion.
• Coordinate complex domestic and international travel itineraries, including visas, logistics, and contingency planning.
• Drive follow-ups on action items, ensuring timely closure of deliverables across departments.
• Organize and manage high-stakes meetings, offsites, and stakeholder engagements.
• Maintain and continuously improve digital filing, documentation, and knowledge-management systems.
• Draft, edit, and proofread executive correspondence, official communication, and reports.
• Anticipate the Director's needs and proactively manage priorities with minimal supervision.
• Handle ad hoc strategic and administrative tasks as required by the Director's office.

Requirements

• Bachelor's degree required; MBA or equivalent professional qualification preferred.
• Minimum 7 years of experience as an Executive Assistant, Chief of Staff, or in a comparable senior leadership-support role.
• Demonstrated hands-on experience using AI tools for productivity, scheduling, research, drafting, and communication (please specify tools used in your application).
• Advanced proficiency in MS Office / Google Workspace, calendar management platforms, and CRM or task-management tools.
• Excellent written and verbal communication skills, with strong command over business correspondence.
• Exceptional organizational skills with the ability to multitask across competing priorities under time pressure.
• High degree of integrity, confidentiality, and professional maturity.
• Prior experience supporting C-suite/Director-level leadership strongly preferred.
• Based in or willing to relocate to Mumbai; able to commute reliably to the Andheri East (Chakala Metro) office.
• Willingness to work 6 days a week, 10:00 AM to 7:00 PM, with flexibility for extended hours as business needs demand.

What We Offer

• Competitive, experience-aligned compensation.
• Direct exposure to leadership decision-making and strategic operations.
• A modern, technology-enabled work environment.
• Opportunity to shape and modernize the EA function within the organization.