Executive Assistance to MD

Mounee Consulting Services Private Limited; Mumbai; On-site; INR 201,000 - 335,000; Full time

Job summary

One Enterprises in Mumbai’s Andheri East is seeking an organized Executive Assistant to the Managing Director. The role involves comprehensive administrative support, calendar management, travel coordination, and confidential handling of information.

The ideal candidate will have 2–4 years of experience, excellent communication, and strong MS Office skills. This full-time, office-based position offers exposure to senior management and various stakeholders in a dynamic construction-related

Qualifications

• Graduate in any discipline.
• 2-4 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination skills.
• Good working knowledge of MS Office.
• Strong organisational and time-management abilities.
• Ability to multitask and prioritise work effectively.
• Professional, presentable and confident personality.
• High level of confidentiality, integrity, and ownership.
• Comfortable working directly with the Managing Director.
• Candidates in Andheri East / nearby Mumbai preferred.

Responsibilities

• Manage the MD’s daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings on behalf of the MD.
• Follow up with employees, clients, vendors, and other stakeholders on pending tasks.
• Prepare and maintain reports, presentations, documents, and MIS as required.
• Handle emails, correspondence, and routine communication on behalf of the MD.
• Coordinate travel arrangements, meetings, appointments, and other official requirements.
• Maintain records and confidential documents in an organised manner.
• Act as a communication bridge between the MD and internal/external stakeholders.
• Track important tasks, deadlines, and commitments and ensure timely follow-up.
• Assist the MD with day-to-day administrative and operational activities; prepare meeting agendas, minutes, action points, and trackers; handle sensitive information discreetly.
• Take care of urgent or ad-hoc requirements assigned by the MD.

Skills

Calendar Management

Follow-ups

Coordination

MS Office

Communication

Documentation

Scheduling

Stakeholder Mgmt

Time Management

Confidentiality

Education

Graduate in any discipline

Tools

MS Excel

MS Word

PowerPoint

Outlook

Gmail

Google Workspace

Job description

Company: One Enterprises

Position: Executive Assistant to Managing Director

Location: Andheri East, Mumbai

Employment Type: Full-Time

Work Mode: Work from Office

Salary: Up to ₹30,000 per month

Experience: 2-4 Years

Building material/ Construction Company

About The Role

One Enterprises is looking for a highly organised, proactive, and dependable Executive Assistant to the Managing Director to provide comprehensive administrative and operational support.

The ideal candidate should have excellent communication and coordination skills, strong follow-up abilities, good knowledge of MS Office, and the ability to manage multiple priorities while maintaining complete confidentiality.

Key Responsibilities

• Manage the MD’s daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings on behalf of the MD.
• Follow up with employees, clients, vendors, and other stakeholders on pending tasks.
• Prepare and maintain reports, presentations, documents, and MIS as required.
• Handle emails, correspondence, and routine communication on behalf of the MD.
• Coordinate travel arrangements, meetings, appointments, and other official requirements.
• Maintain records and confidential documents in an organised manner.
• Act as a communication bridge between the MD and internal/external stakeholders.
• Track important tasks, deadlines, and commitments and ensure timely follow-up.
• Assist the MD with day-to-day administrative and operational activities.Support in preparing meeting agendas, minutes, action points, and follow-up trackers.Handle sensitive and confidential information with professionalism and discretion.Take care of urgent or ad-hoc requirements assigned by the MD.

Requirements

• Graduate in any discipline.
• 2-4 years of experience as an Executive Assistant, Personal Assistant, Secretary, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination skills.
• Good working knowledge of MS Excel, MS Word, PowerPoint, Outlook/Gmail, and Google Workspace.
• Strong organisational and time-management abilities.
• Ability to multitask and prioritise work effectively.
• Professional, presentable, and confident personality.
• High level of confidentiality, integrity, and ownership.
• Should be comfortable working directly with the Managing Director.
• Candidates residing in or around Andheri East / nearby Mumbai locations will be preferred.

Key Skills

Executive Assistance | Calendar Management | Follow-ups | Coordination | MS Office | Communication | Documentation | Scheduling | MIS Reporting | Stakeholder Management | Time Management | Confidentiality

What We Offer

• Direct exposure to the Managing Director and senior-level operations.
• Opportunity to work in a dynamic business environment.
• Growth and learning opportunities.
• Competitive salary up to ₹30,000 per month, depending on experience and suitability.