Executive Assistant To Managing Director

ShivamCondev Private Limited; Khordha; On-site; INR 300,000 - 420,000; Full time

Job summary

A prominent construction company in India is seeking an organized Executive Assistant to support the Managing Director. The ideal candidate will manage schedules, prepare meeting materials, and oversee administrative tasks. Proficiency in MS Word and advanced Excel is required. This role involves liaising with internal teams and external stakeholders to ensure smooth operations.

Qualifications

• Graduate degree in any discipline.
• Proficiency in MS Word and advanced Excel, including pivot tables and VLOOKUP.

Responsibilities

• Manage the MD's schedule, meetings, and travel arrangements.
• Prepare for meetings by drafting agendas and recording minutes.
• Handle email correspondence and maintain confidentiality.
• Prepare reports and manage documentation.
• Utilize advanced Excel for data management and analysis.
• Liaise with internal teams and external stakeholders.
• Monitor project timelines and deliverables.
• Assist with event planning and HR processes.
• Support event planning, budget tracking, and HR processes when needed.

Skills

Proficiency in MS Word

Advanced Excel skills

Detail-oriented

Proactive attitude

Charts

Calendar management

Education

Graduate in any discipline

Tools

MS Office

Job description

Job description

Location: Mancheswar Head Office

Shivam Condev Private Limited, a prominent construction company, is seeking a dynamic and organized Executive Assistant (EA) to support the Managing Director (MD) in ensuring the smooth functioning of strategic and operational activities. The ideal candidate will be detail-oriented, proactive, and skilled in managing administrative, logistical, and communication tasks.

Key Responsibilities

• Manage the MDs schedule, including planning and organizing meetings, appointments, and travel arrangements.
• Coordinate and prepare for meetings by drafting agendas, creating presentations, and recording minutes.
• Handle email correspondence, draft official communications, and maintain confidentiality in all dealings.
• Oversee administrative tasks such as preparing reports, analyzing data, and managing documentation.
• Utilize advanced Excel functions for data management, analysis, and reporting.
• Liaise with internal teams and external stakeholders to ensure timely execution of tasks.
• Assist in monitoring project timelines and deliverables as per the MD's directives.
• Track follow-ups on key decisions and ensure completion within deadlines.
• Perform additional EA-related duties, including event planning, budget tracking, and supporting HR processes when needed.

Qualifications

• Graduate in any discipline.
• Proficiency in MS Word and advanced Excel (e.g., pivot tables, VLOOKUP, charts).