EA to Managing Director

RECEX; Kolkata District; On-site; INR 550,000 - 900,000; Full time

Job summary

RECEX is seeking an organized and proactive Executive Assistant to support the Managing Director in Kolkata. The role focuses on coordinating day-to-day operations, managing calendars, and handling confidential information with discretion.

The ideal candidate will handle meetings, prepare reports and MIS, liaise with internal teams and external stakeholders, and organize events while maintaining strict confidentiality and high standards of professionalism.

Qualifications

• Experience in providing executive support or similar role, handling confidential information with discretion.
• Strong organizational skills with the ability to multitask and manage complex calendars.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Manage and maintain MD's calendar, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas and minutes.
• Handle correspondence, emails, and calls on behalf of the MD.
• Prepare reports, presentations, and MIS as required.
• Act as a liaison between the MD and internal departments/external stakeholders.
• Track important tasks, deadlines, and follow-ups.
• Maintain confidentiality of sensitive information and documents.
• Organize events, meetings, and conferences.
• Assist in decision-making by providing relevant data and insights.

Skills

Organization

Communication

Discretion

Coordination & follow-up

Pressure management

Deadline orientation

Attention to detail

Tools

MS Office Suite

Job description

Job Description

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director. The ideal candidate will act as a key point of coordination, ensuring smooth day-to-day operations, managing schedules, and handling confidential information with discretion.

Key Responsibilities

• Provide high-level administrative support to the Managing Director
• Manage and maintain MDs calendar, appointments, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas and minutes
• Handle correspondence, emails, and calls on behalf of the MD
• Prepare reports, presentations, and MIS as required
• Act as a liaison between the MD and internal departments/external stakeholders
• Track important tasks, deadlines, and follow-ups
• Maintain confidentiality of sensitive information and documents
• Organize events, meetings, and conferences
• Assist in decision-making by providing relevant data and insights

Key Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High level of discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong coordination and follow-up skills
• Ability to work under pressure and meet deadlines
• Attention to detail and problem-solving skills .