Executive Assistant To Managing Director

SG Hospitality; Dehradun; On-site; INR 450,000 - 650,000; Full time

Job summary

SG Hospitality is seeking a highly organised Executive Assistant to work directly with the Founder. This role acts as a coordination link between the Founder and multiple departments, ensuring meetings, follow-ups and tasks are managed efficiently.

You will help protect confidentiality, manage calendars, prepare summaries, and streamline day-to-day operations across HR, Operations, Finance, Marketing and outlets.

Qualifications

• Graduate in Business Administration, Hospitality, Management or a related field.
• 2–5 years of experience as an Executive Assistant or similar role.
• Strong organisational and communication skills in English and Hindi.

Responsibilities

• Manage the Founder’s calendar, meetings, appointments and daily schedule.
• Prioritise meetings based on urgency and business importance.
• Maintain a structured tracker of tasks assigned by the Founder.
• Follow up with department heads on pending tasks and deadlines.
• Ensure proactive updates without repeated reminders.
• Improve coordination between departments and outlets.
• Prepare daily and weekly summaries of tasks.
• Record key discussion points and action items in meetings.
• Identify delays and bring matters to the Founder’s attention.
• Assist in streamlining day-to-day operations and internal reporting.
• Coordinate with HR, Operations, Finance, Marketing, Sales and outlets as required.
• Maintain confidentiality in all business matters.

Skills

Organisational skills

Communication skills

Follow-up skills

Coordination with departments

Multitasking

Education

Bachelor's degree in Business Administration/Hospitality/Management

Tools

Microsoft Excel

Google Sheets

Calendar management

Email management

Task management tools

Job description

Job Title: Executive Assistant Founder’s Office
Location: Dehradun, Uttarakhand
Employment Type: Full-Time, On-Site
Industry: Hospitality – Hotels, Restaurants, Cafs & Bakery

Role Overview

We are looking for a highly organised, proactive and dependable Executive Assistant to work directly with the Founder of a growing hospitality group.

This is not a conventional administrative role. The selected candidate will act as a coordination link between the Founder and different departments, ensuring that meetings, communication, follow-ups and assigned tasks are managed efficiently. The objective of the position is to reduce the Founder’s involvement in routine coordination, allowing greater focus on business growth, strategy and expansion.

Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments and daily schedule.
• Prioritise meetings and commitments based on urgency and business importance.
• Maintain a structured tracker of tasks assigned by the Founder.
• Follow up with department heads and team members on pending tasks, deadlines and commitments.
• Ensure that updates are received proactively without requiring repeated reminders.
• Improve coordination and communication between different departments and outlets.
• Prepare daily and weekly summaries of completed, pending and delayed tasks.
• Record key discussion points, decisions and action items during meetings.
• Identify operational delays, communication gaps and unresolved matters and bring them to the Founder’s attention.
• Assist in streamlining day-to-day operations and internal reporting.
• Coordinate with HR, Operations, Finance, Marketing, Sales and outlet teams as required.
• Maintain complete confidentiality regarding business and management matters.

Candidate Requirements

• Graduate in Business Administration, Hospitality, Management or a related field.
• 2–5 years of experience as an Executive Assistant, Founder’s Office Executive, Management Coordinator or in a similar role.
• Strong organisational, communication and follow-up skills.
• Confident in coordinating with department heads and senior team members.
• Ability to manage multiple priorities and deadlines without constant supervision.
• Strong working knowledge of Microsoft Excel, Google Sheets, calendars, email and task-management tools.
• Excellent written and verbal communication skills in English and Hindi.
• High level of integrity, professionalism and confidentiality.
• Proactive, solution-oriented and comfortable working in a fast-paced environment.

Ideal Candidate

The ideal candidate does not simply pass on messages. They take ownership, anticipate requirements, close communication gaps and ensure that assigned tasks reach completion. The person should be disciplined, persistent with follow-ups and capable of distinguishing between urgent operational matters and routine updates.

What Success in This Role Looks Like

• Meetings and the Founder’s calendar are managed efficiently.
• Every assigned task has a clear owner, deadline and status.
• Delays are identified and escalated before they become serious issues.
• Communication between departments becomes faster and more structured.
• The Founder spends less time on routine follow-ups and more time on business growth.