Executive Assistant

Tara Devi's Enclave Shimla; Shimla district; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Exposure to real estate developments

Career advancement opportunities

Dynamic work culture

Job summary

Tara Devi's Enclave Shimla is looking for a proactive Executive Assistant to support the Founder/Director. The ideal candidate will manage complex calendars, coordinate cross-functional initiatives, and ensure efficient business operations. This role demands excellent organizational skills and discretion in a fast-paced environment.

We're seeking someone with 8–15 years of experience and a strong understanding of business communication. Join us for exposure to significant real estate developments and career advancement opportunities.

Qualifications

• 8–15 years of experience as an Executive Assistant or similar support role.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Manage complex calendars and schedule meetings for the Founder.
• Coordinate travel arrangements and prepare meeting agendas.
• Draft professional correspondence and maintain stakeholder relationships.

Skills

Organizational skills

Business communication

Time management

Analytical thinking

Confidentiality

Education

Bachelor's Degree in Business Administration or related fields

MBA or Postgraduate qualification

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to Founder / Director

Location: Shimla, Himachal Pradesh

Industry: Real Estate & Infrastructure Development

Experience: 8–15 Years

Working Days: 6 Days a Week

Compensation: Competitive and commensurate with experience

About Us

Taradevi's Enclave is promoted by a group of investors and first‑generation entrepreneurs, all former corporate professionals and bankers. The promoters have curated multiple real estate developments across Shimla and North India with an aggregate development potential of over 40 lakh sq. ft. With an ambitious vision of launching new projects every six months, we are building a high‑performance team across functions and leadership levels.

About the Role

We are seeking a proactive, detail‑oriented, and highly dependable Executive Assistant to Founder / Director who can effectively manage executive priorities, coordinate cross‑functional initiatives, and ensure smooth day‑to‑day business operations. This role requires exceptional organizational skills, business maturity, discretion, and the ability to work in a fast‑paced entrepreneurial environment.

Key Responsibilities

Executive Support & Business Operations

• Manage complex calendars, meetings, appointments, and scheduling priorities for the Founder and senior leadership team.
• Screen and prioritize communications, emails, calls, and meeting requests.
• Coordinate domestic travel arrangements, accommodation, itineraries, and logistics.
• Prepare meeting agendas, presentations, minutes of meeting, reports, and follow‑up action trackers.
• Act as a liaison between the Founder, leadership team, consultants, vendors, investors, legal advisors, and external stakeholders.
• Track key business priorities and ensure timely execution of action items across departments.
• Manage expense reports, reimbursements, vendor coordination, and administrative processes.

Project & Program Coordination

• Coordinate with Sales, Marketing, Operations, Finance, Legal, and Project teams to ensure seamless execution of business initiatives.
• Monitor project timelines, deliverables, and management reports.
• Prepare business reports, project updates, presentations, and strategic documentation.
• Support execution of project launches, business reviews, leadership meetings, and strategic initiatives.
• Organize internal meetings, leadership off‑sites, project reviews, client events, and business conferences.

Communication & Stakeholder Management

• Draft professional correspondence, business communications, presentations, proposals, and reports.
• Maintain strong relationships with external stakeholders, consultants, channel partners, and government authorities where required.
• Ensure confidential handling of sensitive business information and strategic discussions.

Required Skills & Qualifications

• 8–15 years of experience as an Executive Assistant, Executive Secretary, Chief of Staff, Business Coordinator, or similar role supporting senior leadership.
• Exceptional organizational and time‑management skills.
• Strong verbal and written communication skills in English.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong analytical thinking and problem‑solving abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently with minimal supervision.
• Strong follow‑up and execution discipline.

Preferred Qualifications

• Bachelor's Degree in Business Administration, Commerce, Economics, Management, Communications, or related fields.
• MBA or Postgraduate qualification will be an added advantage.
• Experience in Real Estate, Infrastructure, Construction, Financial Services, Banking, Consulting, or Corporate Organizations preferred.
• Familiarity with AI tools such as ChatGPT, Gemini, Microsoft Copilot, and productivity automation tools will be an added advantage.

Who Will Succeed in This Role?

• Highly organized and detail‑oriented professional.
• Strong communicator with executive presence.
• Comfortable working directly with founders and senior leadership.
• Capable of handling confidential and sensitive information.
• Solution‑oriented with strong ownership and accountability.
• Thrives in a dynamic and fast‑growing business environment.

Why Join Us?

• Work directly with experienced entrepreneurs and business leaders.
• Exposure to large‑scale real estate developments across North India.
• Opportunity to contribute to strategic business decisions.
• High‑growth environment with significant learning and career advancement opportunities.
• Dynamic, entrepreneurial, and collaborative work culture.