Executive Assistant to Managing Director

Topgear Consultants Private Limited; Bhiwandi; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Topgear Consultants Private Limited is seeking a highly organized Executive Assistant to support the Managing Director in a fast-paced environment. The role emphasizes robust administrative skills with a strong understanding of financial planning, budgeting, and forecasting.

You will manage calendars, schedule meetings, coordinate travel, and prepare reports and presentations. You’ll also handle communications, keep records tidy, and collaborate with other departments to keep the MD’s objectives

Qualifications

• Strong financial planning and budgeting skills.
• Proficiency in calendar management and travel coordination.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite and other relevant software.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in financial planning and budgeting processes, ensuring that all financial documents are prepared accurately and on time.
• Prepare reports and presentations for meetings, ensuring that all necessary information is compiled and presented clearly.
• Manage and prioritize incoming communications, including emails and phone calls, ensuring timely responses and follow-ups.
• Maintain organized records and files, ensuring that all documents are easily accessible and up to date.
• Collaborate with other departments to facilitate communication and ensure alignment with the Managing Director's objectives.

Skills

Financial planning

Budgeting

Calendar management

Multitasking

Communication

Independence

Tools

MS Office

Job description

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in a dynamic and fast-paced environment. The ideal candidate will possess exceptional administrative skills and a strong understanding of financial planning, budgeting, and forecasting. This role is crucial in ensuring the smooth operation of the executive office and requires a detail-oriented individual who can manage multiple tasks efficiently.

Key Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in financial planning and budgeting processes, ensuring that all financial documents are prepared accurately and on time.
• Prepare reports and presentations for meetings, ensuring that all necessary information is compiled and presented clearly.
• Manage and prioritize incoming communications, including emails and phone calls, ensuring timely responses and follow-ups.
• Maintain organized records and files, ensuring that all documents are easily accessible and up to date.
• Collaborate with other departments to facilitate communication and ensure alignment with the Managing Director's objectives.

Required Skills

• Strong financial planning and budgeting skills.
• Proficiency in calendar management and travel coordination.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite and other relevant software.