Executive Assistant To Managing Director

Universal Flexibles; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Universal Flexibles in Bengaluru invites applications for an Executive Secretary to support the Managing Director in day-to-day administration. Fresh graduates or candidates with up to 5 years’ experience are welcome, with a focus on organization, communication, and professional conduct.

Based in Whitefield or nearby, you will manage calendars, coordinate meetings, prepare reports and MIS, arrange travel, and handle confidential information while ensuring smooth office operations and

Qualifications

• Bachelor’s degree required.
• Fresh graduates or candidates with up to 5 years’ experience welcome.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and discretion in handling information.

Responsibilities

• Manage the MD’s calendar, appointments, and meetings.
• Coordinate internal and external meetings and prepare schedules.
• Handle correspondence, emails, phone calls, and official communications.
• Prepare presentations, MIS reports, and business documents.
• Arrange travel bookings, accommodation, and itineraries.
• Maintain confidential records and documents.
• Follow up with departments on pending tasks and actions.
• Draft letters, memos, and meeting minutes.

Skills

Good communication

MS Office

Organizational skills

Discretion

Coordination

Willingness to learn

Education

Bachelor's Degree

Tools

MS Office

Job description

About the Role

We are looking for a smart, organized, and proactive Executive Secretary to support the Managing Director in day-to-day administrative and coordination activities. This role is ideal for fresh graduates or candidates with up to 5 years of experience who are eager to build a career in executive support and administration.

Candidates residing in and around Whitefield are preferred due to the location and work requirements.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, and meetings.
• Coordinate internal and external meetings and prepare meeting schedules.
• Handle correspondence, emails, phone calls, and official communications.
• Prepare presentations, reports, MIS reports, and business documents as required.
• Arrange travel bookings, accommodation, and itineraries for official trips.
• Maintain confidential records, files, and documents.
• Follow up with internal departments on pending tasks and action items.
• Draft letters, memos, meeting minutes, and other administrative documents.
• Assist in organizing company events, meetings, and conferences.
• Coordinate with clients, vendors, and stakeholders professionally.
• Ensure smooth office administration and support the Managing Director in daily operations.

Required Skills

• Good communication skills in English (written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Good communication , interpersonal and coordination skills.
• Positive attitude and willingness to learn.

Qualification

• Bachelor's Degree in any discipline.

Preferred Candidate Profile

• Residing in or around Whitefield, Bengaluru.
• Ability to maintain confidentiality and professionalism.
• Good communication and interpersonal skills.
• Candidates who have completed a Secretarial Practice course will be preferred.

Location Preference:

Whitefield, Brookefield, Kadugodi, Varthur, Hoodi, KR Puram, Marathahalli, Mahadevapura, and nearby areas.