Executive Assistant to Managing Director

Prominent Consultant; Anand; On-site; INR 450,000 - 650,000; Full time

Job summary

Prominent Consultant is seeking a highly organized Executive Assistant to support the Managing Director in a fast-paced environment. The role requires exceptional administrative skills, keen attention to detail, and the ability to manage multiple tasks efficiently.

The Executive Assistant will handle schedules, meetings, travel, and correspondence, acting as a liaison with stakeholders and ensuring timely follow-up on action items.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Act as a liaison between the Managing Director and internal/external stakeholders, ensuring effective communication and follow-up on action items.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the Managing Director.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Assist in project management and coordination of special initiatives as directed by the Managing Director.
• Perform other administrative duties as required to support the executive office.

Skills

Executive support

Time management

Communication

MS Office proficiency

Team collaboration

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in a dynamic and fast-paced environment. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive office and will be responsible for a variety of administrative tasks that facilitate the MD's effectiveness.

Key Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing schedules, coordinating meetings, and handling correspondence.
• Prepare and organize documents, reports, and presentations for meetings and events.
• Act as a liaison between the Managing Director and internal/external stakeholders, ensuring effective communication and follow-up on action items.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the Managing Director.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Assist in project management and coordination of special initiatives as directed by the Managing Director.
• Perform other administrative duties as required to support the executive office.

Required Skills

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• High level of professionalism and integrity.