Executive Assistant To Director Operations-AI Startup/ IIT Alumi

The Search House

Dadri

On-site

INR 700,000 - 1,000,000

Full time

6 days ago

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Job summary

The Search House is seeking an organized Executive Assistant to support the Head of Operations & HR at a fast-growing venture studio in Noida SEZ. This high-visibility role demands structure, multitasking, and proactive coordination across internal teams and external partners.

Ideal candidates have 2–10 years of EA/PA experience, a graduate degree, and excellent MS Office and Google Workspace skills, with discretion and dependability in a dynamic growth-stage environment.

Qualifications

Experience coordinating executives or senior leaders in a fast-paced environment.
Strong written and verbal English communication.
Proficiency in MS Office and Google Workspace.
Ability to handle confidential information with discretion.

Responsibilities

Manage day-to-day calendar, scheduling, and meeting coordination for Head – Operations & HR.
Prepare agendas, minutes, reports, presentations, and correspondence.
Track action items and follow up to ensure timely closure.
Act as the point of contact between internal teams, external partners, and vendors.
Coordinate travel arrangements and related logistics; support office administration.

Skills

Calendar management

MS Office

Google Workspace

English communication

Discretion

Multitasking

Education

Any Graduate or Postgraduate

Tools

Excel

PowerPoint

Word

Job description

Location: Noida Special Economic Zone (NSEZ) candidates residing nearby preferred.

Willingness to travel will be required within and outside the city for coordination and followup with stakeholders

Experience: 2 to 10 years

Qualification: B.Tech/ Any Graduate / Postgraduate/MBA/PGDBA

We're looking for an organized, proactive Executive Assistant to support the Head Operations & HR at a fast-growing venture studio. This is a high-visibility role for someone who thrives on structure, multitasking, and being the go-to person who keeps things running smoothly.

Key ResponsibilitiesExecutive Support & Scheduling

Manage day-to-day calendar, scheduling, and meeting coordination
Prepare agendas, minutes, reports, presentations, and correspondence
Track action items and follow up to ensure timely closure

Coordination & Communication

Act as the point of contact between the Head – Operations & HR and internal teams, external partners, and vendors
Handle confidential information with discretion and professionalism
Support internal and external communications as needed

Travel & Logistics

Coordinate travel arrangements, expense filings, and related logistics
Assist in organizing internal events, offsites, and general office administration

HR & Administrative Support

Support HR-related administrative tasks — documentation, onboarding coordination, and record-keeping
Manage ad-hoc projects and tasks as assigned

Requirements

Experience: 2–10 years as an Executive Assistant, Personal Assistant, or similar support role
Qualification: Any Graduate or Postgraduate
Location: Based in or near Noida SEZ preferred
Skills: Strong organizational and time-management skills; excellent written and verbal English communication; proficiency in MS Office (advanced Excel, PowerPoint, Word) and Google Workspace
Attributes: Discretion, dependability, and the ability to multitask in a fast-paced, growth-stage environment

About the Company

Our client is a public limited company headquartered in Mumbai, Maharashtra, with a 21+ year track record (incorporated 1 June 2005). Specializing in electrical and biofuel vehicles within the automotive sector, the company has built a strong reputation as a successful investor. It is now setting up a new venture studio in Noida SEZ, in partnership with the IIT Alumni Fund, combining an incubator, research labs, and a seed fund to build and spin off startups.

Executive Assistant to Direcor of an IIT Alumini and VC Funded AI and Deeptech StartupLocation:

Noida Special Economic Zone (NSEZ) — candidates residing nearby preferred

Experience:

2–10 years

Qualification:

Any Graduate / Postgraduate

We're looking for an organized, proactive Executive Assistant to support the Head – Operations & HR at a fast-growing venture studio. This is a high-visibility role for someone who thrives on structure, multitasking, and being the go-to person who keeps things running smoothly.