Executive Secretary to Directors

Alvino Infra Projects Pvt Ltd; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Alvino Infra Projects Pvt Ltd in Modinagar, Ghaziabad, is seeking an Executive Secretary to Directors who can command the room with sharp communication and a confident, client-friendly demeanor. You will manage complex calendars, filter high-priority emails, and draft crisp Minutes of Meeting for leadership attention.

The ideal candidate will demonstrate strong negotiation and liaison skills with external stakeholders, government offices, and travel planning for domestic assignments across

Qualifications

• Impeccable and presentable communication skills with a warm, firm demeanour.
• Sharp and strategic mindset with high emotional intelligence and attention to detail.
• Draft crisp Minutes of Meeting (MoM), manage action items, and represent Directors in meetings when required.

Responsibilities

• Executive Gatekeeping: manage complex schedules, high-priority emails, and serve as a communications bridge for the Board of Directors.
• Meeting Management: organize board sessions, document MoMs, and occasionally represent leadership in meetings.
• Corporate Liaison: coordinate with corporate offices and government bodies; strong negotiation and interpersonal skills.
• Travel & Logistics: manage end-to-end domestic travel schedules.
• Documentation & Expenses: draft professional letters, executive reports, presentations, and track expenses.

Skills

Executive support

Calendar management

MoM drafting

Stakeholder liaison

Negotiation

Domestic travel

Office administration

Education

MBA in Business/Management

Tools

MS Office

MS Excel

PowerPoint

Email etiquette

Job description

Urgent Opening: Executive Secretary to Directors

Company Description :

Alvino Infra Projects is a fast-growing Engineering, Procurement, and Construction (EPC) powerhouse contributing heavily to India’s infrastructure growth. From renewable energy and oil & gas to large-scale electrical and civil projects, we build the future.

Check our website - https://www.alvinoinfra.com

Location :

Modinagar, Ghaziabad (Great connectivity now via RapidX/RapidMetro!)

Title - Executive Secretary to Directors

We are looking for a powerhouse Executive Secretary to Directors — someone who commands the room with sharp body language, a strong mindset, and an unshakeable, cheerful smile that represents our brand with pride!

What Makes You the Ideal Fit?

• The Face & Voice of Leadership: Impeccable, presentable communication skills with a warm, welcoming, yet firm demeanour.
• Sharp & Strategic Mindset: High emotional intelligence, incredible attention to detail, and a confident personality capable of handling high-stakes corporate interactions.
• The Proactive Proxy: Beyond managing calendars and emails, you should be sharp enough to draft crisp Minutes of Meeting (MoM), drive critical action items, and attend meetings on behalf of the Directors when required.
• Negotiation & Liaison Master: Adept at handling external stakeholders, corporate offices, and government bodies.
• Ready for the Skies: Open to domestic business travel (including key visits to corporate/government offices in Mumbai, Bengaluru, New Delhi, and other hubs).

Key Responsibilities:

• Executive Gatekeeping: Managing complex schedules, high-priority emails, and acting as a seamless communication bridge for the Board of Directors.
• Meeting Management: Organizing board sessions, documenting accurate MoMs, and occasionally stepping in to represent leadership in meetings.
• Corporate Liaison: Frequent coordination with corporate and government offices, utilizing strong negotiation and interpersonal skills.e
• Travel & Logistics: End-to-end management of seamless domestic and outstation travel schedules.
• Documentation & Expenses: Drafting professional letters, executive reports, presentations, and managing expense tracking.

Why Join Us?

• Dynamic Growth: Work directly with top leadership in a financially robust, high-impact EPC environment.
• Attractive Remuneration: Competitive pay package that honour’s your talent and drive.
• Location: Modinagar, Ghaziabad (201204) — Great news: Commuting is smooth and hassle-free now thanks to RapidMetro/RapidX connectivity!
• Qualification: MBA (Preferred in Business/Management)
• Notice Period: Immediate to 30 Days preferred
• Working Hours: 10:00 AM to 7:00 PM
• Working Days: Monday to Saturday
• CTC Range: ₹6.0 LPA – ₹8.0 LPA (Negotiable based on experience and fit)
• Joining Timeline: Immediate to 30 days preferred