Executive assistant to Director

Neuraleap Group; Jaipur; On-site; INR 600,000 - 900,000; Full time

Job summary

Neuraleap Group is seeking an experienced Executive Assistant to provide high-level administrative support to the Director. The role demands exceptional organization, discretion, and the ability to manage multiple priorities while maintaining confidentiality.

You will coordinate calendars, travel, meetings, and correspondence, while liaising with internal teams, clients, and vendors. The ideal candidate will have strong communication skills and a proactive approach.

Qualifications

• Bachelor's degree preferred or equivalent professional experience in business administration/management.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently and under pressure while meeting deadlines.

Responsibilities

• Manage the Director's calendar, schedule appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and prioritize emails, phone calls, and other communications for the Director.
• Coordinate executive meetings, board meetings, and special events.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Maintain confidential records, files and sensitive information with discretion.
• Liaise with internal departments, clients, vendors and external stakeholders.
• Assist in planning, coordinating and implementing strategic projects and initiatives.
• Prepare expense reports, process invoices and manage administrative budgets as required.
• Organize domestic and international travel, including itineraries and logistics.
• Conduct research and compile data to support executive decision-making.
• Handle office administration tasks and provide support for executive operations.
• Perform other duties as assigned by the Director.

Skills

Calendar management

Travel coordination

Microsoft Office

Verbal communication

Written communication

Discretion

Time management

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Virtual meeting platforms

Microsoft Teams

Job description

Executive Assistant To DirectorJob Summary

The Executive Assistant to the Director provides high-level administrative and executive support to ensure the efficient operation of the Director's office. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities while maintaining strict confidentiality. The Executive Assistant serves as the primary point of contact between the Director and internal and external stakeholders.

Key Responsibilities

• Manage the Director's calendar, schedule appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and prioritize emails, phone calls, and other communications on behalf of the Director.
• Coordinate executive meetings, board meetings, and special events.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Liaise with internal departments, clients, vendors, and external stakeholders.
• Assist in planning, coordinating, and implementing strategic projects and initiatives.
• Prepare expense reports, process invoices, and manage administrative budgets as required.
• Organize domestic and international travel, including itineraries, accommodations, and logistics.
• Conduct research and compile data to support executive decision-making.
• Handle office administration tasks and provide support for executive operations.
• Perform other duties as assigned by the Director.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Ability to work independently and under pressure while meeting deadlines.
• Strong problem-solving and decision-making skills.
• Experience with calendar management, travel coordination, and document preparation.

Key Competencies

• Executive support
• Time management
• Communication and interpersonal skills
• Organizational and planning skills
• Attention to detail
• Confidentiality and discretion
• Problem-solving
• Adaptability and flexibility
• Project coordination
• Professionalism

Skills: administrative,confidentiality,travel,communication,executive support