Executive Assistant To Director

Epack Prefab; Hyderabad; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Epack Prefab seeks an proactive Executive Assistant to the Director in Hyderabad. The role involves high-level administrative support, managing schedules, communications, and documentation, plus coordination with internal and external stakeholders.

The candidate will handle meetings, travel logistics, and prepare reports while maintaining confidentiality and professionalism. Relevant experience in EA/PA roles and strong MS Office skills are essential.

Qualifications

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 2–5 years of experience as Executive Assistant / Personal Assistant / Management Coordinator.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office, Excel, PowerPoint, and Outlook/email management.
• Good organizational and time-management skills.
• Ability to handle multiple priorities and work under pressure.
• Professional personality with strong follow-up and coordination skills.
• High level of confidentiality, maturity, and discretion.
• Candidates with experience in Engineering, Construction, PEB, Manufacturing, or Infrastructure will be preferred.

Responsibilities

• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, presentations, MIS reports, and other documents.
• Maintain confidentiality of sensitive company and management information.
• Coordinate with different departments and ensure timely follow-up on assigned tasks.
• Track action points and pending activities discussed during meetings.
• Handle emails, calls, correspondence, and official communication on behalf of the Director.
• Prepare daily/weekly reports and status updates as required.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Arrange travel, accommodation, meetings, and other logistics for the Director.
• Maintain proper records, documents, and important correspondence.
• Support the Director in day-to-day administrative and business activities.

Skills

Communication skills

Time management

Confidentiality

Stakeholder coordination

Education

Bachelor's degree

MBA/PGDM (advantage)

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Job Description Executive Assistant to Director | Hyderabad

Position: Executive Assistant (EA) to Director
Location: Hyderabad
Department: Administration / Corporate Office
Industry: Engineering & Construction
Experience: 2–5 Years
Employment Type: Full-Time, Permanent

Job Summary

We are looking for a proactive and well-organized Executive Assistant to the Director to provide high-level administrative and coordination support. The candidate will be responsible for managing schedules, meetings, communication, documentation, follow-ups, and coordination with internal and external stakeholders.

Key Responsibilities

• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, presentations, MIS reports, and other documents.
• Maintain confidentiality of sensitive company and management information.
• Coordinate with different departments and ensure timely follow-up on assigned tasks.
• Track action points and pending activities discussed during meetings.
• Handle emails, calls, correspondence, and official communication on behalf of the Director.
• Prepare daily/weekly reports and status updates as required.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Arrange travel, accommodation, meetings, and other logistics for the Director.
• Maintain proper records, documents, and important correspondence.
• Support the Director in day-to-day administrative and business activities.

Desired Candidate Profile

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 2–5 years of experience as Executive Assistant / Personal Assistant / Management Coordinator.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office, Excel, PowerPoint, and Outlook/email management.
• Good organizational and time-management skills.
• Ability to handle multiple priorities and work under pressure.
• Professional personality with strong follow-up and coordination skills.
• High level of confidentiality, maturity, and discretion.
• Candidates with experience in Engineering, Construction, PEB, Manufacturing, or Infrastructure will be preferred.