Executive Assistant

Merlin Group; Pune District; On-site; INR 500,000 - 900,000; Full time

Job summary

Merlin Group in Pune’s Viman Nagar area seeks an experienced Executive Assistant to the Director. You will manage calendars, organize meetings, coordinate with internal teams and external stakeholders, and prepare timely reports with precision.

Ideal candidates hold a bachelor’s degree (MBA/PGDM a plus), 2–5 years in EA/PA roles, and strong MS Office skills including Excel, PowerPoint and Word. Excellent written and verbal communication, confidentiality, and the ability to multitask are

Qualifications

• Bachelor’s degree required; MBA/PGDM is a plus.
• 2–5 years as EA/PA or similar role.
• Experience in real estate, construction, or related industries preferred.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate with internal teams, clients, brokers, consultants, vendors, and external stakeholders.
• Schedule and organize meetings, site visits, presentations, and business appointments.
• Prepare MIS reports, presentations, meeting notes, and other business documents.
• Handle emails, calls, correspondence on behalf of the Director.
• Maintain records of important documents, contacts, and project information.
• Coordinate travel arrangements and itineraries.
• Follow up on important tasks and action points.
• Act as a liaison between the Director and departments.
• Maintain strict confidentiality of information.
• Assist in coordinating real estate project-related activities.

Skills

Verbal and written communication

Coordination

Discretion/confidentiality

Multitasking

Education

Bachelor's degree

MBA/PGDM (advantage)

Tools

MS Office

Excel

PowerPoint

Word

Email communication

Job description

Executive Assistant (EA) Real Estate

Job Title: Executive Assistant to Director
Industry: Real Estate
Location: Viman Nagar
Experience: 25 Years

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support the Director/Promoter of a real estate company. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, and ensuring smooth day-to-day execution of the Director’s professional activities.

The candidate should have excellent communication, follow-up, coordination, and organizational skills, along with the ability to handle confidential information and work in a fast-paced real estate environment.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate with internal teams, clients, brokers, consultants, vendors, and external stakeholders.
• Schedule and organize meetings, site visits, presentations, and business appointments.
• Maintain and track follow-ups on important tasks, commitments, and pending matters.
• Prepare MIS reports, presentations, meeting notes, and other business documents.
• Assist in coordinating real estate project-related activities and documentation.
• Follow up with sales, finance, legal, construction, and project teams on assigned matters.
• Handle emails, calls, correspondence, and other official communication on behalf of the Director when required.
• Maintain records of important documents, contacts, agreements, and project-related information.
• Coordinate travel arrangements, meetings, and business itineraries.
• Prepare daily/weekly status updates and ensure timely closure of action points.
• Maintain strict confidentiality of business and personal information.
• Act as a point of coordination between the Director and various departments/stakeholders.
• Handle any additional responsibilities or special projects assigned by the Director.

Requirements

• Bachelor’s degree in any discipline; MBA/PGDM will be an added advantage.
• 2-5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Experience in real estate, construction, property, infrastructure, or related industries is preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, Excel, PowerPoint, Word, and email communication.
• Strong follow-up and coordination skills.
• Ability to manage multiple priorities and work under pressure.
• Professional personality with strong interpersonal skills.
• High level of discretion and confidentiality.
• Should be proactive, detail-oriented, well-organized, and capable of taking ownership of tasks.