Executive Assistant to Director

Hirewand; Hyderabad; On-site; INR 600,000 - 700,000; Full time

Job summary

Hirewand is seeking an Executive Assistant to support the Director in Golconda, Telangana. The role involves managing the Director's calendar, coordinating internal and external meetings, and preparing reports and briefing notes.

The ideal candidate will have 3–5 years of experience supporting senior leadership, strong English drafting ability, and excellent planning and coordination skills. This is a full-time on-site position with standard working hours and occasional extra hours as needed.

Qualifications

• Bachelor's degree in business/related field is required.
• 3–5 years of experience in Executive/Personal Assistant or similar role supporting senior leadership.
• Experience supporting a Director/CEO or senior executive in manufacturing, FMCG, or corporate environments is preferred.

Responsibilities

• Manage the Director's calendar, appointments, and daily schedule.
• Arrange meetings and communicate details to participants; prepare agendas and reports.
• Coordinate travel, accommodation, and itineraries; handle emails and confidential communications.
• Maintain action trackers, follow up on tasks, and escalate delays when needed.
• Coordinate cross‑functional communication among departments and with vendors/partners.

Skills

Excellent communication

Time management

Stakeholder management

Confidentiality

Education

Bachelor's degree in Business Administration, Commerce, Arts, Management, or related field

Postgraduate qualifications or professional certifications

Tools

MS Office

Google Workspace

ERP systems

Task-management tools

Job description

Job Title: Executive Assistant to DirectorLocation: Golconda, TelanganaExperience:3-5 YearsWorking Days: 6 days a weekWorking Hours: 9:30 AM to 6:30 PMBudget: 6-7 LPAAdditional working hours may be required based on business needs.Job BriefAre you highly organised, proactive, and great at managing multiple tasks? We are looking for an Executive Assistant to support the Director and help keep daily business activities running smoothly.In this role, you will manage schedules, coordinate meetings, prepare reports, follow up on important tasks, and communicate with different teams and business partners. You will play a key role in helping the Director stay focused on business goals while ensuring that important actions are completed on time.This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values professionalism, and wants to be a trusted partner to senior leadership.ResponsibilitiesExecutive SupportManage the Directors calendar, appointments, meetings, and daily schedule.Arrange internal and external meetings and communicate details to participants.Prepare agendas, presentations, reports, and briefing notes.Maintain daily and weekly task lists for the Director.Track deadlines, pending tasks, and follow-up actions.Organize travel, accommodation, transportation, and itineraries when required.Manage emails, calls, messages, and correspondence.Handle confidential information with professionalism and care.Meeting & Follow-up ManagementAttend meetings when required and record meeting minutes.Share action points and deadlines with relevant teams.Follow up with departments to ensure timely completion of tasks.Maintain action trackers and provide regular updates to the Director.Escalate delays or unresolved issues when needed.Coordinate review meetings and ensure reports are ready in advance.Internal & External CoordinationAct as a communication bridge between the Director and different departments.Coordinate with operations, production, finance, HR, procurement, sales, quality, logistics, and other teams.Communicate instructions clearly and ensure proper follow-up.Liaise with vendors, consultants, clients, business partners, and visitors.Support business meetings, events, presentations, and official visits.Build and maintain professional relationships with stakeholders.Documentation & ReportingPrepare, format, and maintain letters, reports, presentations, proposals, and spreadsheets.Compile departmental data and create management reports.Maintain organised physical and digital records.Update trackers for projects, approvals, payments, and business activities.Support MIS reports and management review documents.Ensure timely circulation of important documents.Office & Administrative SupportCoordinate office supplies, facilities, and administrative tasks.Ensure a professional experience for visitors meeting the Director.Support employee meetings, conferences, and company events.Coordinate approvals and documentation across departments.Monitor pending administrative tasks and ensure closure.Perform additional responsibilities assigned by the Director.QualificationsEducationBachelors degree in Business Administration, Commerce, Arts, Management, or a related field.Postgraduate qualifications or professional certifications will be an added advantage.Experience35 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Office Coordinator, or similar role.Experience supporting a Director, CEO, Managing Director, Business Head, or senior executive is preferred.Experience in manufacturing, FMCG, food processing, or corporate environments will be an advantage.Technical SkillsStrong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).Familiarity with Google Workspace, ERP systems, or task-management tools is preferred.Experience in preparing MIS reports and management dashboards is desirable.Personal SkillsExcellent verbal and written communication skills.Strong English drafting ability.Good planning, organization, and time-management skills.Strong follow-up and coordination skills.High attention to detail and accuracy.Ability to manage multiple priorities.Professional email and telephone etiquette.Strong interpersonal and stakeholder management skills.Ability to maintain confidentiality.Proactive and solution-oriented mindset.Preferred SkillsKnowledge of Telugu and Hindi will be an advantage.Basic understanding of business, finance, procurement, and operations.Ability to work effectively with multiple departments and senior stakeholders.Experience handling sensitive business matters.Why Join Us?Work closely with senior leadership and gain valuable business exposure.Be part of a dynamic and growing organization.Enjoy a role with variety, responsibility, and learning opportunities.Build strong cross-functional relationships across departments.Contribute directly to important business decisions and outcomes.Grow your career in a professional and supportive work environment.Application InstructionsIf you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at [e-mail] or by applying directly through this platform.Note: While we appreciate every application, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!