Executive Assistant

Amara Raja Advanced Cell Technologies; Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Amara Raja Advanced Cell Technologies (ARACT) is seeking an highly organized Executive Assistant to provide comprehensive support to the Executive Director. You will manage calendars, coordinate meetings, prepare reports and presentations, and handle overseas and domestic travel arrangements.

Reporting to the Executive Director, you will collaborate with HR, Admin, Finance and IT to ensure smooth operations, confidentiality, and timely execution of strategic initiatives across group companies.

Qualifications

• 5–7 years of experience in executive or admin support.
• Experience supporting senior leadership or CXOs in corporate settings.
• Excellent written and verbal communication skills.
• Proficiency with MS Office and calendar management.
• Ability to coordinate travel and events.

Responsibilities

• Manage executive calendar, meetings, and travel arrangements.
• Prepare reports, presentations, and internal communications.
• Oversee office operations and vendor coordination.
• Coordinate with HR, Admin, Finance, IT for processes.
• Take minutes, track action items, and maintain confidentiality.
• Support group-level strategy reviews and dashboards.

Skills

Communication

Time management

Multi-tasking

Stakeholder management

Detail oriented

Tools

Microsoft 365 Suite

SharePoint

Job description

Executive Assistant to Executive Director

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The Amara Raja Group is one of the fastest growing conglomerates in India with a revenue exceeding USD 1.2 Billion through highly engaged customers across the Globe. Through our engaged employees, empowered teams and collaborative leadership we are in a constant endeavor of making things better for the Environment, Society, Customers, Suppliers, Employees and Shareholders. Anchored by a workforce of 15,000+ people working for 7 companies encompassing 16 businesses and at the heart of all of this, are our people. We take pride in fostering an inspiring workplace with values that help each of us in becoming better individuals. Amara raja group of Companies are great place to work Certified from Feb 2023.

Location: Terminal A, Hyderabad, India

Company: Amara Raja Advanced Cell Technologies (ARACT)

Department: Corporate

Experience: 5 to 7 Years

Notice Period: Immediate Joiners Preferred

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive executive, strategic, and administrative support to the Executive Director. This role is critical in ensuring seamless coordination across internal teams, external stakeholders, and group companies while supporting strategic initiatives, business reviews, stakeholder engagement, and executive office operations.

Reporting To: Executive Director

Key Responsibilities

Executive & Administrative Support:

Manage the ED’s calendar, meetings, appointments. Draft correspondence, reports, presentations and internal circulars/memos. Organizing complete overseas and domestic travel (ticketing, visas through travel agent, preparation of invitation / visa letters hotel booking, vehicle arrangement, insurance and forex etc.). Occasional travel with the Executive Director, including extended durations as required for business reviews, visits, or events.

Administration & Office Coordination:

Oversee day-to-day administrative operations of the ED’s office. Manage expense claims, reimbursements, documentation, and vendor coordination. Work closely with HR, Admin, Finance, and IT for office requirements and process compliance. Maintain proper documentation and filing systems for all office activities.

Stakeholder Engagement & Guest Relations:

Serve as the key liaison between the ED’s office, internal leadership, and external stakeholders. Stakeholders’ engagement, manage guest relations, hospitality, and visit logistics for internal and external delegates. Ensure professional representation of the ED’s office during engagements, events, and communications.

Strategic Coordination & Group Support:

Facilitate Group level/BU level- Startling exercise, Balanced Scorecard, and performance review activities. Track strategic projects and consolidate updates for the ED’s business reviews. Prepare trackers, dashboards and reports to monitor progress and identify gaps. Coordinate with multiple stakeholders to ensure readiness. Taking meeting minutes and circulating reports with task assignments. Track follow-ups, ensure timely completion of key action items, and maintain confidentiality.

Business & Tasks Tracking:

Maintain a task tracker for all projects and reviews under the ED’s portfolio. Consolidate information and prepare review materials, reports, and briefs. Gather market intelligence, industry updates, and competitor insights for ED briefings. Support in analytics and project documentation for strategic initiatives.

Prepare and update daily and weekly MIS reports and dashboards for the ED’s office, ensuring accurate tracking of key metrics, project status, and operational priorities. Provide timely insights to support decision-making and follow-through on action items.

Events & Special Projects:

Support in planning and executing of Amara Raja Group events with Corp Com team and Marketing team, including summits, product launches, and industry engagements. communication, and stakeholder management for events.

Support execution of special projects across companies, ensuring prioritization, tracking, and timely delivery. Collaborate with cross-functional teams to align outcomes and ensure closure of action items.

Desired Qualifications & Experience

• 5 to 7 years of overall experience, including at least 2 years supporting senior leadership or CXO-level executives.
• Experience in corporate, manufacturing, energy, or industrial sectors preferred.
• Prior exposure to travel management, ticketing, visa processing, and event coordination is highly desirable.

Technical & Functional Skills

• Excellent verbal and written communication skills.
• Proficiency in Microsoft 365 Suite (Excel, Word, PowerPoint, OneNote, SharePoint).
• Strong aptitude for digital productivity tools and AI-enabled solutions.
• Business analytics, report preparation, industry research, and presentation development skills.
• Strong planning, multitasking, and time-management abilities.
• High attention to detail and professional discretion.

Languages

• Mandatory: English
• Preferred: Hindi and Telugu

Behavioral Competencies

• Strong interpersonal and stakeholder management skills.
• Positive attitude with a solution-oriented mindset.
• Assertive and confident communicator.
• Ability to work independently and manage multiple priorities.
• Collaborative, trustworthy, and highly organized.