Executive Assistant To Director

Tejoo Fashions; Delhi; On-site; INR 500,000 - 900,000; Full time

Job summary

Tejoo Fashions in Delhi is seeking a highly organized Executive Assistant to support the Director with daily schedules, communications, and task execution. The role acts as a bridge between the Director and internal teams, vendors, customers, and external stakeholders to ensure smooth operations.

The EA will manage calendars, coordinate meetings, prepare notes, and assist in reports and brand initiatives. Prior experience in retail or fashion and discretion are essential for success in a

Qualifications

• 3–7 years of experience as an EA, PA, or Business Coordinator.
• Experience in Retail, Fashion, Textile, or consumer business is preferred.
• Previous experience working with founders or senior leadership is advantageous.

Responsibilities

• Calendar & Schedule Management: Manage the Director’s daily calendar, meetings, appointments, and travel plans; prioritize based on urgency and importance; coordinate internal and external meeting arrangements.
• Business Coordination & Follow-ups: Track ongoing projects across merchandising, sales, production, and retail teams; ensure timely follow-ups; maintain action trackers and daily priority lists.
• Communication & Stakeholder Management: Draft professional emails and official letters; coordinate with suppliers, distributors, and key customers; handle calls and messages for the Director as needed.
• Documentation & Reporting: Prepare meeting notes and MOM; maintain records of agreements and vendor details; assist in weekly business reports and dashboards.
• Support in Business Expansion Activities: Assist in planning brand launches, exhibitions, and retail expansion; coordinate photoshoots, campaigns, and vendor meetings.
• Office & Administrative Support: Manage office coordination, visitor handling, internal communication, and cross-department collaboration; support confidential tasks.

Skills

Organizational skills

Communication

Attention to detail

Execution under pressure

Discretion & confidentiality

Education

Graduate or Postgraduate in Business Administration, Commerce, or a relevant field

Tools

MS Excel

Google Sheets

PowerPoint

Email tools

WhatsApp Business

Job description

Position Title: Executive Assistant (EA)

Location: Delhi

Industry: Womens Ethnic Wear | Retail | Wholesale | Fashion Business

Reporting To: Director / Founder

Role Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Director in managing daily schedules, business coordination, communication, follow-ups, and the execution of key priorities. The EA will act as a bridge between the Director and internal teams, vendors, customers, and external stakeholders, ensuring smooth operations and timely completion of critical tasks.

Key Responsibilities

1. Calendar & Schedule Management

• - Manage the Director’s daily calendar, meetings, appointments, and travel plans.
• - Prioritize schedules based on urgency and business importance.
• - Coordinate internal and external meeting arrangements.

2. Business Coordination & Follow-ups

• - Track ongoing projects across merchandising, sales, production, and retail teams.
• - Ensure timely follow-up on pending tasks and commitments.
• - Maintain action trackers and daily priority lists.

3. Communication & Stakeholder Management

• - Draft professional emails, WhatsApp communication, and official letters.
• - Coordinate with suppliers, distributors, and key customers.
• - Handle calls and messages on behalf of the Director when required.

4. Documentation & Reporting

• - Prepare meeting notes, Minutes of Meeting (MOM), and action points.
• - Maintain organized records of agreements, vendor details, and key documents.
• - Assist in preparing weekly business reports and dashboards.

5. Support in Business Expansion Activities

• - Assist in planning new brand launches, exhibitions, and retail expansion.
• - Coordinate photoshoots, marketing campaigns, and vendor meetings.

6. Office & Administrative Support

• - Manage office coordination, visitor handling, and internal communication.
• - Ensure smooth coordination between departments.
• - Support personal tasks and confidential assignments as needed.

Required Skills & Competencies

• - Strong organizational and multitasking abilities.
• - Excellent written and verbal communication.
• - High attention to detail and an execution-oriented mindset.
• - Ability to work under pressure and meet deadlines.
• - Professional discretion and confidentiality.
• - Proficiency in MS Excel, Google Sheets, PowerPoint, Email tools, and WhatsApp Business.

Preferred Background

• - 3–7 years of experience as an EA, PA, or Business Coordinator.
• - Experience in Retail, Fashion, Textile, or Consumer Business is preferred.
• - Previous experience working with founders or senior leadership.

Education Qualification

• - Graduate or Postgraduate in Business Administration, Commerce, or a relevant field.