Executive Assistant To Director

Sarom Fab; Thane; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Sarom Fab in Thane is seeking an Executive Assistant/Personal Assistant to support the Director with administrative and personal tasks, ensuring smooth daily operations and discreet handling of information. You will manage the Director's calendar, coordinate meetings and travel, prepare reports and presentations, and act as a liaison with internal teams and external stakeholders.

The role requires strong organization, communication, and a proactive mindset.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite and other relevant tools.
• Strong verbal and written communication skills.
• Ability to handle confidential matters with discretion.

Responsibilities

• Manage and maintain the Directors schedule, including appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, conferences, and events — including logistics, agendas, minutes, and follow-ups.
• Handle all correspondence, including emails, calls, and messages, with professionalism and confidentiality.
• Prepare reports, presentations, and other documents as required.
• Maintain efficient documentation and filing systems, ensuring easy accessibility of information.
• Conduct research and compile relevant data for projects and decision-making.
• Act as a liaison between the Director, internal teams, clients, and external stakeholders.
• Manage personal tasks and errands as assigned, including personal schedules and household coordination.
• Visit vendors or client locations when required.
• Maintain confidentiality while handling sensitive and business-critical information.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

Professional demeanor

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Job description

Executive Assistant/Personal Assistant to Director _ Thane Location

About the Role:

We are looking for a highly organized, resourceful, and proactive Executive Assistant / Personal Assistant to the Director to provide comprehensive administrative and personal support. The ideal candidate will ensure seamless coordination of daily operations, manage communication channels, and handle both professional and personal tasks efficiently.

Key Responsibilities:

• Manage and maintain the Directors schedule, including appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, conferences, and events — including logistics, agendas, minutes, and follow-ups.
• Handle all correspondence, including emails, calls, and messages, with professionalism and confidentiality.
• Prepare reports, presentations, and other documents as required.
• Maintain efficient documentation and filing systems, ensuring easy accessibility of information.
• Conduct research and compile relevant data for projects and decision-making.
• Act as a liaison between the Director, internal teams, clients, and external stakeholders.
• Manage personal tasks and errands as assigned, including personal schedules and household coordination.
• Visit vendors or client locations when required.
• Maintain confidentiality while handling sensitive and business-critical information.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Strong verbal and written communication skills.
• Ability to handle confidential matters with discretion.
• Professional demeanor and proactive attitude.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Prior experience supporting senior management or directors.
• Flexibility to manage both professional and personal responsibilities.
• Knowledge of additional languages will be an added advantage.

Preferred candidate profile