Executive Assistant to COO (Operations & Reporting)

Theomnihire; Chennai District; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Theomnihire in Chennai is seeking an Executive Assistant to the COO to support governance, reporting, and cross‑functional coordination across India and UAE teams. This role is an operations‑enabler, not just calendar management, requiring strong analytics and ownership.

You will drive follow‑ups, prepare agendas and MOMs, and help build MIS insights. Proficiency in Excel (advanced) and Power BI, and familiarity with Odoo/CRM systems, are preferred.

Qualifications

• Experience in operations / business analyst / EA to leadership roles.
• Advanced Excel proficiency is required.
• Strong communication and stakeholder management skills.
• Ability to drive follow-ups and manage multiple priorities.

Responsibilities

• Reporting, MIS, and business insights across units.
• Cross-functional coordination between Sales, Delivery, Finance, HR, and Partners.
• COO office management: agendas, MOMs, and action trackers.
• Process governance: SOPs, dashboards, and automation initiatives.
• Special projects and data analysis for strategic initiatives.

Skills

Operations experience

Business analysis

EA to leadership

Excel (advanced)

Power BI

Stakeholder management

Tools

Odoo ERP

CRM systems

Job description

Executive Assistant to COO (Operations & Reporting)

We are looking for a highly structured and execution-focused Executive Assistant (EA) to the COO to support operational governance, reporting, and cross-functional coordination across our India and UAE teams.

This role is not a traditional calendar-management EA. It is an operations-enabler role requiring strong analytical thinking, ownership mindset, and ability to drive follow-ups across multiple stakeholders (sales, delivery, finance, HR, and partners).

Experience: 1–4 Years

Eligibility: Only candidates with 1–4 years of relevant experience will be considered. Candidates with more than 4 years of experience will not be considered.

Requirements

Key Responsibilities

• 1. Reporting & Business Insights
  • Prepareweekly, monthly, and quarterly MIS reportsacross business units
  • Track key metrics:
  • Revenue vs targets
  • Pipeline & conversion
  • Collections & receivables
  • Project delivery status
  • Work with tools likeOdoo, Excel, Power BIto consolidate and present insights
  • Identify gaps, inconsistencies, and highlight actionable insights to the COO
• 2. Cross-Functional Coordination
  • Act as acentral coordination layerbetween:
  • Sales / ASL team
  • Delivery teams
  • Finance & collections
  • HR & operations
  • Ensureclosure of action itemsfrom internal reviews and leadership meetings
  • Drive accountability across teams with structured follow-ups
• 3. COO Office Management
  • Preparemeeting agendas, MOMs (Minutes of Meeting), and action trackers
  • Support inbusiness reviews, board-level summaries, and leadership decks
  • Maintain structured documentation for:
  • Key decisions
  • Strategic initiatives
  • Operational plans
• 4. Process & Governance
  • Bring discipline in:
  • Reporting cadence
  • CRM hygiene
  • Data accuracy across systems
  • Assist in defining and trackingSOPs and operational workflows
  • Support automation initiatives (reporting, dashboards, trackers)
• 5. Special Projects
  • Work on strategic initiatives driven by COO office:
  • New service launches
  • Partner programs
  • Internal process improvements
  • Conduct basic research, bench marking, and data analysis

Requirements

Required Skills & Qualifications

• experience inoperations / business analyst / EA to leadership roles
• Strong proficiency in:
  • Excel (mandatory – advanced level)
  • PowerPoint (executive presentations)
  • Any ERP/CRM (Odoo preferred, but not mandatory)
• High ownership and follow-through mindset
• Strong communication and stakeholder management skills
• Ability to handle ambiguity and multi-task in a fast-paced environment

Preferred Background

Experience inIT services / SaaS / cloud / consulting companies

• Exposure toMIS reporting, dashboards, or financial tracking
• Prior experience supporting CXO-level stakeholders