Executive Assistant To Co-CEO & Co-Founder

O2h Discovery; Ahmedabad District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

o2h Discovery is seeking an experienced Executive Assistant to support senior leadership with calendars, meetings, travel, and correspondence. You will coordinate international conference engagements and manage investor relations tasks, including communications, fund updates and reporting.

The role requires exceptional organizational skills, discretion, and strong collaboration with multiple stakeholders across the organization.

Qualifications

• 13 years of experience in an Executive Assistant or similar role.
• Strong organisational and time-management skills to manage multiple priorities independently.
• Excellent written and verbal communication, business writing and proofreading skills.
• Proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint, along with office management systems.
• Interpersonal skills: professional, approachable and effective in interacting with stakeholders at all levels.
• Confidentiality: ability to handle sensitive information with discretion, integrity and sound judgement.
• Initiative and Ownership: proactive, self-motivated, detail-orientated and committed to timely follow-through.
• Adaptability: comfortable working in a fast-paced, entrepreneurial and transparent environment.
• Cultural Fit: positive, curious, creative and collaborative, with a willingness to learn and contribute to o2h Discovery culture.

Responsibilities

• Manage calendars, meetings, travel arrangements and correspondence.
• Coordinate partnering meetings at international conferences, including scheduling, logistics and stakeholder communication.
• Prepare meeting briefs and ensure effective coordination of executive priorities.
• Assist with investor communications, fund updates, presentations and reporting.
• Maintain investor databases, CRM records and engagement histories. Coordinate investor meetings, onboarding documentation and investor events, working with fund operations and compliance teams as required.
• Prepare agendas, record minutes and document key decisions.
• Maintain action trackers and follow up with stakeholders to ensure timely completion of agreed actions.
• Coordinate expense claims, receipts, invoices and travel expense reconciliation with the finance team.
• Manage routine property administration, including maintenance, service providers, contracts and renewals.

Skills

Calendar management

Executive support

Communication skills

MS Office proficiency

Stakeholder management

Discretion & confidentiality

Tools

CRM software

Job description

Key Responsibilities:

1. Executive & Conference Support:

• Manage calendars, meetings, travel arrangements and correspondence.
• Coordinate partnering meetings at international conferences, including scheduling, logistics and stakeholder communication.
• Prepare meeting briefs and ensure effective coordination of executive priorities.

2. Investor Relations:

• Assist with investor communications, fund updates, presentations and reporting.
• Maintain investor databases, CRM records and engagement histories. Coordinate investor meetings, onboarding documentation and investor events, working with fund operations and compliance teams as required.

3. Meeting Management:

• Prepare agendas, record minutes and document key decisions.
• Maintain action trackers and follow up with stakeholders to ensure timely completion of agreed actions.

4. Financial & Property Administration:

• Coordinate expense claims, receipts, invoices and travel expense reconciliation with the finance team.
• Manage routine property administration, including maintenance, service providers, contracts and renewals.

Key Requirements:

• Experience: 13 years in an Executive Assistant or similar role.
• Organisation: Strong organisational and time-management skills with the ability to manage multiple priorities independently.
• Communication: Excellent written and verbal communication, business writing and proofreading skills.
• Technical Skills: Proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint, along with office management systems.
• Interpersonal Skills: Professional, approachable and effective in interacting with stakeholders at all levels.
• Confidentiality: Ability to handle sensitive information with discretion, integrity and sound judgement.
• Initiative and Ownership: Proactive, self-motivated, detail-orientated and committed to timely follow-through.
• Adaptability: Comfortable working in a fast-paced, entrepreneurial and transparent environment.
• Cultural Fit: Positive, curious, creative and collaborative, with a willingness to learn and contribute to o2hs culture.