Executive Assistant

Promaynov Advisory Services Pvt. Ltd; Bengaluru; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Promaynov Advisory Services Pvt. Ltd. in Bengaluru seeks a highly organised executive assistant to join the Founders’ Office.

You will manage the Partner’s calendar, prepare briefing notes, coordinate with clients and internal teams, and track milestones. The role requires ownership, discretion, and decisive execution in a fast-paced environment. You’ll support strategic initiatives, oversee meetings and travel, and help maintain the firm’s growth trajectory with timely follow-ups and clear

Qualifications

• Critical thinking, organise effectively, coordinate confidently, and execute reliably.
• Highly organised, methodical, and attentive to detail.
• Strong ownership, judgement, and follow-through.
• Excellent written and verbal communication; confident with senior stakeholders.
• Proactive and able to anticipate needs, manage competing priorities, and work through ambiguity.
• Commercially aware, discreet, in a lean entrepreneurial firm.

Responsibilities

• Manage the Partner’s calendar, meetings, calls, travel, priorities, and time allocation.
• Prepare agendas, briefing notes, meeting records, and background materials.
• Maintain trackers for commitments, action items, and follow-ups, and drive them to closure.
• Coordinate with clients, promoters, CXOs, investors, bankers, advisers, and internal teams.
• Follow up on information and documents required for assignments, ensuring timely responses.
• Maintain stakeholder records and handle sensitive information with discretion.
• Maintain the pipeline of prospects, meetings, proposals, mandates, next steps, and outcomes.
• Drive timely follow-up with prospective clients and strategic partners.
• Research companies, promoters, industries, competitors, and transactions using public sources.
• Prepare concise profiles, meeting briefs, pitch decks, proposals, credentials, and thought-leadership materials.
• Support CXO meetings, industry interactions, and networking initiatives.
• Maintain a consolidated view of assignments, milestones, deliverables, dependencies, timelines, and outstanding information.
• Coordinate among the Partner, consulting team, and clients; follow up on deliverables and flag delays.
• Maintain project, revenue, billing, collection, proposal, and internal-initiative trackers.
• Support weekly and monthly assignment and business MIS reporting.
• Coordinate invoicing and collections, implement operating routines, and ensure critical tasks are completed on time.
• Coordinate domestic and international travel, accommodation, itineraries, local logistics, and meetings.
• Support participation in conferences, industry forums, and networking events.
• The successful candidate should independently manage a significant part of the Partner’s operating rhythm, ensuring that time and priorities are organised, follow-ups completed, and projects stay on track.

Skills

Executive support

Calendar management

Stakeholder coordination

Project tracking

CRM tracking

Advanced Excel

PowerPoint

Job description

We are seeking a highly organised, proactive, and commercially minded professional to join the Founders’ O>ice and work closely with the Founding Partner. This role combines executive support, client coordination, business development, and execution tracking. As an extension of the Founders’ O>ice, the successful candidate will organise priorities, drive follow- through, coordinate across clients and teams, and help the Partner manage the firm’s growth. The role suits someone who thrives amid shifting priorities and values ownership, judgement, and dependable execution.

Responsibilities

• Manage the Partner’s calendar, meetings, calls, travel, priorities, and time allocation.
• Prepare agendas, briefing notes, meeting records, and background materials.
• Maintain trackers for commitments, action items, and follow-ups, and drive them to closure.
• Coordinate with clients, promoters, CXOs, investors, bankers, advisers, and internal teams.
• Follow up on information and documents required for assignments, ensuring timely responses.
• Maintain stakeholder records and handle sensitive information with discretion.
• Maintain the pipeline of prospects, meetings, proposals, mandates, next steps, and outcomes.
• Drive timely follow-up with prospective clients and strategic partners.
• Research companies, promoters, industries, competitors, and transactions using public sources.
• Prepare concise profiles, meeting briefs, pitch decks, proposals, credentials, and thought‑leadership materials.
• Support CXO meetings, industry interactions, and networking initiatives.
• Maintain a consolidated view of assignments, milestones, deliverables, dependencies, timelines, and outstanding information.
• Coordinate among the Partner, consulting team, and clients; follow up on deliverables and flag delays.
• Maintain project, revenue, billing, collection, proposal, and internal‑initiative trackers.
• Support weekly and monthly assignment and business MIS reporting.
• Coordinate invoicing and collections, implement operating routines, and ensure critical tasks are completed on time.
• Coordinate domestic and international travel, accommodation, itineraries, local logistics, and meetings.
• Support participation in conferences, industry forums, and networking events.
• the successful candidate should independently manage a significant part of the Partner’s operating rhythm, ensuring that:
• The Partner’s time and priorities are clearly organised.
• Follow-ups, client responses, and deliverables are completed on time.
• Projects remain on track and risks are flagged early.

Requirements

• The ideal candidate can think critically, organise effectively, coordinate confidently, and execute reliably.
• Highly organised, methodical, and attentive to detail
• Strong ownership, judgement, and follow-through
• Excellent written and verbal communication; confident with senior stakeholders
• Proactive and able to anticipate needs, manage competing priorities, and work through ambiguity
• Commercially aware, discreet, and comfortable in a lean entrepreneurial firm
• Strong command of Excel, PowerPoint, Word, email and calendar tools, internet-based research, and CRM or pipeline trackers. Advanced Excel and PowerPoint capability is an advantage.
• Preferred backgrounds include stint in management or business consulting, investment banking or transaction advisory, Big 4 or professional services, corporate finance, strategy or business development, a promoter/CXO Office, executive assistance to senior management, or business operations/PMO.